Legal & Compliance Staff

Job Summary We are looking for a Legal & Compliance Staff to be responsible for legal and compliance administration, particularly document control and manual updates. This position will ensure that the SMS Manual, FOM, SOPs, other manuals/procedures, legal records, approvals, and correspondence are properly maintained, up to date, traceable, and readily available for FAA, Cayman, Bermuda, and Guernsey audits.

Key Responsibilities

• Act as the PIC (Person in Charge) for document control and manual updates, including the SMS Manual, FOM, SOPs, and other relevant manuals and procedures.
• Maintain and regularly update the legal and regulatory document register, including certificates, licenses, authorizations, agreements, correspondence, expiry dates, document owners, submission status, and due dates.
• Prepare and maintain audit readiness for FAA, Cayman, Bermuda, and Guernsey requirements, including document indexes, checklists, supporting evidence, audit folders, pre-audit reviews, and tracking of findings and corrective actions until closure.
• Record incoming regulatory notices and requests, identify the required documents or actions, and follow up with the relevant departments or functions.
• Coordinate with relevant Subject Matter Experts (SMEs) to confirm technical or operational matters when required, such as the Chief Pilot or CEO.
• Serve as the administrative point of contact for regulatory submissions and correspondence.
• Prepare forms and official letters, coordinate signatures and supporting documents, submit required documents, and follow up on submission status.
• Ensure all legal and compliance documents are properly organized, version-controlled, and easily retrievable when needed.

Requirements & Skills

• Strong proficiency in MS Word and/or Google Docs, particularly for managing long and complex documents, including styles, headings, table of contents, track changes, pagination, proofreading, document comparison, and version control.
• Proficient in Microsoft Excel and/or Google Sheets for maintaining document registers, due-date trackers, status logs, and audit trails.
• Excellent document and folder management skills, with strong attention to detail and accuracy.
• Previous experience supporting audits, compliance activities, or working with regulators/auditors in a regulated industry. Aviation experience is not required, as long as the candidate is accustomed to working based on regulatory requirements and supporting evidence.
• Ability to understand regulations, contracts, manual content, and English correspondence, and translate requirements into clear and actionable task lists.
• Strong organizational and follow-up skills, with the ability to manage multiple documents, deadlines, and stakeholders simultaneously.
• Good written English skills at a minimum intermediate level, with the ability to prepare formal correspondence and communicate professionally with regulators, auditors, consultants, or external counsel.
• Aviation regulatory knowledge is not required at the initial stage.

Education & Certification

• Bachelor's degree in Law (S1 Hukum) is preferred, but candidates from other educational backgrounds are welcome if they have strong experience in Legal Administration, Paralegal, Compliance, or Document Control.
• Professional certifications are not mandatory.
• Additional qualifications or training in ISO/Internal Auditing, Quality, Compliance, or Document Control will be considered an advantage.
• Previous experience in aviation regulatory compliance is not required.

APPLY HERE: tinyurl.com/14dphiring

Skills: Regulatory Compliance, Google Sheets, Document Control, Microsoft Excel, Google Docs, Microsoft Office, English-Indonesian Translation, Legal Compliance