Executive Administrative Assistant

Provide executive and strategic support to the Director of Institutional and Governmental Relations, a member of the Executive Committee, ensuring efficient management of the agenda, communications, institutional commitments, and administrative demands of the Brasília office, with a high standard of confidentiality, organization, and proactivity.

Responsibilities and duties

• Manage the executive agenda, prioritizing high-complexity internal and external commitments.
• Organize in-person and virtual meetings, including preparation of invitations, materials, agendas, and follow-up on pending items.
• Coordinate national and international travel, including reservations, logistics, expense reporting, and itinerary preparation.
• Act as an interface between the Directorship, Presidency, Executive Committee, internal areas, sector associations, government bodies, and other stakeholders.
• Control the office's payment flow, documents, correspondence, and Directorship demands, ensuring deadlines and quality in deliveries.
• Prepare, review, and format executive presentations, reports, minutes, memorandums, and institutional communications.
• Monitor schedules, commitments, and action plans, performing follow-up with the responsible areas.
• Organize events, institutional meetings, visits from authorities, and government relationship agendas.
• Administer reimbursement processes, contracts, purchase requisitions, payments, and other administrative activities of the Directorship.

Requirements and qualifications

• Degree in Administration, Political Science, Languages, Executive Secretarial Studies, International Relations, Law, or related fields.
• Intermediate English mandatory;
• Knowledge of Microsoft Office;
• Communication skills;
• Organization with demands;
• Availability for travel.

Additional information Job Title: Assistente Administrativa Executiva Work location: Brasília-DF Hybrid work model Free online training platform Health and Wellness Program Benefits:

• Vehicle purchase discount
• Gympass
• Annual PPR
• VA/VR
• Health Plan
• Private Pension
• Life Insurance Plan (Plano Pecúlio)
• Zenklub - mental health and emotional well-being platform