Admissions Coordinator (M/F)

We are recruiting an Admissions Coordinator M/F within the Direction des Opérations Administratives on the Paris campus. As the primary operational contact for the Concours et Inscriptions Administratives service on this campus, you will play a central role in the success of the admissions and enrollment periods, which are of high institutional and reputational importance for the Ecole.

Main Missions:

Missions are carried out according to the seasonality of activities and the development priorities of the Ecole.

1. Organization of competitive entrance exam admissions:

• Guarantee the successful conditions of selection operations for future students, in partnership with the Banques d'Épreuves and the Direction des Programmes, in compliance with competition regulations and Parcoursup requirements.
• Manage the end-to-end logistical organization of written exams: planning, room reservations, management of exam papers, proctoring, and regulatory compliance.
• Organize oral exams (scheduling, summons, reception) for candidates and juries, in coordination with the Développement Commercial, Programmes, Faculté, Diplômés, and Relations Entreprises teams.
• Ensure the reception and management of internal and external juries under optimal conditions.
• Implement regular quality control on evaluations before publication, ensuring data reliability and traceability.

1. Management of administrative enrollments:

• Administer the enrollment files of first-year students (French and international populations): checking supporting documents, validating academic prerequisites, and monitoring enrollment steps.
• Support students in the creation and follow-up of their files, before and after their start date, in connection with the Comptabilité, Alternance, and Programmes services, while respecting set deadlines.
• Lead, as the Paris referent, the organization of administrative enrollments on campus.
• Produce regular reporting on the progress of file processing and alert in case of risk or anomaly.

1. Front office / back office coordination:

• Coordinate administrative operations with the front office services of the Paris campus (Student Office, Coordination Pédagogique, Career Centre, Promotion, Accueil) to guarantee a smooth and consistent student experience.
• Identify friction points in administrative procedures and propose improvements for processes and tools.
• Contribute to the harmonization of practices between campuses in a logic of service continuity.

1. Contribution to student affairs management:

• Ensure the quality and reliability of pedagogical and academic data for learners in the Système d'Information Scolarité.
• Participate in the preparation and organization of Remise de Diplômes in Paris.

1. Participation in the management of proctored exams:

• Contribute to the successful deployment of proctored exams in coordination with the Planification and Scolarité teams.
• Provide support or replacement for this activity according to operational needs.

SEARCH PROFILE

• Degree level Bac+3 to Bac+5 in the field of management, administration, or customer relations
• Minimum 3 years of experience desired in an administrative position with a coordination dimension
• Ability to work in a team, cross-functionally, and remotely
• Use of Office 365, especially Excel
• English level C1

SOFT SKILLS

• Customer service orientation
• Rigor and organizational skills
• Autonomy and initiative-taking </body>