Administrative Assistant for Management

Support the Presidential Advisor in organizing their agenda, meetings, and management tasks, as well as in the control and follow-up of projects and administrative matters of the various companies in the group. They must keep information organized, coordinate with the involved departments and with local and foreign providers, and follow up until the closure of each pending item.

Control and follow-up

• Maintain clear control of projects, tasks, agreements, and deadlines.
• Prepare meeting minutes and keep the status of agreements and pending items updated.
• Request information and progress from the involved areas, follow up on established agreements and dates, and timely report any delay or matter that requires a decision.

Agenda, meetings, and management of the Advisor

• Organize and keep the Presidential Advisor's agenda updated.
• Coordinate meetings, calls, and commitments, and prepare the necessary information in advance.
• Follow up on the agreements and management tasks arising from each meeting.
• Coordinate with the departments of the group's companies and with local and foreign providers regarding the management tasks requested by the Advisor.

Excel and information

• Prepare and maintain controls, databases, comparative charts, and reports in Excel.
• Work with formulas, pivot tables, filters, information cross-referencing, and data validation.
• Organize information so it can be reviewed quickly and keep it updated.
• Review data, detect inconsistencies, and request corrections when necessary.

Administrative management

• Coordinate procedures, quotes, purchases, payments, deliveries, and documentation with the departments of the group's companies and with local and foreign providers.
• Request budgets, compare options, and follow up on authorizations.
• Draft emails, letters, requests, and other administrative documents.
• Keep physical and digital files for each project or management task organized.

Communication and coordination

• Maintain clear and timely communication with the departments of the group's companies and with local and foreign providers, depending on each project or management task.
• Coordinate meetings, calls, deliveries, visits, and other activities necessary for the progress of each management task.
• Follow up on communications and requests until the required information or response is obtained.

Information and reports

• Present a clear summary of progress, pending items, and dates to the Presidential Advisor.
• Keep administrative controls, the agenda, and the documentation of each project or management task updated.

Requirements:

• University student in Business Administration or a related field.
• Minimum 2 to 4 years of experience as an Administrative Assistant, Executive Assistant, Executive Secretary, or similar positions.
• Experience providing direct support to Management or Directors.
• Experience in document control, report preparation, and administrative follow-up. Experience supporting basic accounting processes will be highly valued.
• Intermediate English level.

We offer:

• Offices in zona 13.
• Benefits by law on the minimum wage, the rest as a fixed incentive bonus.

-Requirements-

• Minimum education: University 2 years of experience
• Age: between 25 and 40 years
• Keywords: ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide </body>