Office Manager / Office Administrator

Your future company For our Client, an international company operating in a dynamic technological environment, we are looking for an Office Manager / Office Administrator who will take responsibility for the daily functioning of the Warsaw office.

We are looking for an independent, well-organized, and proactive person who will efficiently take care of both the current needs of employees and guests, as well as administrative processes, documentation, events, and the efficient functioning of the office space.

Offer

Stable work in a modern office in Warsaw, in the area of Rondo Daszyńskiego.

Flexible start of work between 8:00 and 10:00.

Possibility to use remote work days when performing back-office tasks that do not require presence in the office.

No formal dress code.

Work in an international organizational culture and daily contact with people from different teams and countries.

Support during onboarding and access to existing processes and tools.

Daily tasks

• Comprehensive organization of the daily functioning of the office and ensuring the comfort of employees and guests.
• Reception desk service, organizing visits, and ongoing support for employees in administrative matters.
• Coordination of orders, supplies, and office equipment, as well as cooperation with suppliers.
• Handling invoices and their correct circulation in internal systems, verifying documents, and monitoring the process of their approval and settlement.
• Coordination of correspondence and document flow, including administrative support for HR and onboarding of new employees.
• Organization of events, meetings, and initiatives for employees.
• Support during OHS and security audits and ensuring compliance of office processes with applicable procedures.

Requirements

Experience in the area of office management, administration, or office coordination.

Independent organization of office work as well as work with invoices and financial-administrative documentation.

Proactive approach to solving current problems.

Assertiveness and the ability to manage employee expectations.

Very good communication and interpersonal skills.

Knowledge of English at B2/C1 level, enabling free communication in an international work environment.

Practical knowledge of the MS Office suite.

Openness to working in an international technological environment.

Must have: Office management, CA, MS Office, Proactivity, Communication skills