Executive Secretary/PA

1. Manage the executive's appointments, meeting schedules, and travel itineraries to ensure smooth operations, while appropriately prioritizing tasks.
2. Coordinate internally and externally within the organization to support the executive's operations efficiently.
3. Welcome and attend to visitors of the executive appropriately to create a good image and reflect the professionalism of the organization.
4. Prepare meeting documents, take meeting minutes, and follow up on actions according to meeting resolutions.
5. Verify the accuracy of documents before presenting them to the executive for signature.
6. Manage the executive's travel arrangements, such as preparing Visa application documents, booking flights, hotels, and vehicles.
7. Support various financial transactions for the executive and collect various reimbursement documents.
8. Perform other duties as assigned by the executive.

Qualifications: Female, age 25 – 40 years old. Bachelor's degree or higher in any field. At least 3 years of experience in a Personal Assistant (PA) or Secretary position. Knowledge and experience in arranging travel for executives, such as creating itineraries, preparing Visa application documents, booking flights, booking accommodation, arranging vehicles, or other travel coordination both domestically and internationally. Basic understanding of financial documentation, such as preparing receipts, reimbursement documents, and expense reports. Proficient in using Microsoft Office (Outlook, Word, Excel, PowerPoint). Good English communication skills (listening, speaking, reading, writing) and ability to correspond via e-mail in English. Proficient in using Social Media and digital technology; eager to learn new things. Good communication and coordination skills, good personality, agile, enthusiastic, good interpersonal skills, and able to adapt well to all situations. Ability to drive a car and possessing a driver's license will be given special consideration.