Receptionist - Administrative Clerk

At Artelia Canada, we believe that every project is a unique opportunity to create solutions for a positive life. This is what drives us every day: imagining, designing, and realizing projects that concretely improve daily life and prepare for the future. With more than 50 years of experience and a presence across Canada, our team of 1,200 experts works passionately in fields as varied as mobility, buildings, energy, environment and earth sciences, water, industry, and telecommunications. We combine our local roots with the international strength of the Artelia Group, boasting more than 100 years of history and more than 10,000 employees in 40 countries, to offer sustainable and innovative solutions. A company 100% owned by its managers and employees, Artelia values autonomy, creativity, and collaboration. Joining Artelia means choosing a stimulating environment where everyone contributes to building a more sustainable and human world! To learn more about our projects and our team, follow us on LinkedIn: Artelia Canada

Work location: Montréal

Ensures the smooth running of the reception by performing all related tasks, including: Handling telephone calls, Teams messages, as well as emails; Managing voicemail and faxes; Preparing postal and courier shipments; Welcoming visitors and new employees; Ordering supplies and stationery; Other related tasks.

Collaborates with the Executive Assistant to respond to corporate requests, real estate management, and other tasks; Supports the Receptionist team with telephone calls in case of absence, and participates in mutual aid for all other situations; Provides general administrative support to internal employees and those from other offices; Analyzing and redistributing calls for tenders; Ensures the coordination of parking permits/access cards as well as for electric charging stations, access to showers, and bicycle spaces; Other related tasks.

Diploma of Vocational Studies in office administration or AEC or equivalent; More than 3 years of relevant professional experience; Proficiency in Microsoft Office suite (Word, Excel, PowerPoint); Proficiency in spoken and written English is required due to interactions with our teams and clients located outside the province of Quebec (10% of teams and/or clients outside Quebec); Initiative, autonomy, and discretion; Customer service skills, courtesy, and professionalism.

Retirement savings plan with employer contribution; Reimbursement of professional membership fees; Teleworking policy with a $500 allowance; Group insurance program from day one, including telemedicine; Health management account; Employee and Family Assistance Program (EFAP); Schedule flexibility; Bank of hours for hourly employees; Continuous training; Career development opportunities; Social club and corporate discounts; Health and wellness initiatives.

Please note that Artelia subscribes to the employment equity program and invites women, members of visible minorities, Indigenous peoples, and persons with disabilities to apply. Accommodation measures are offered upon request. #LI-LB1