Your mission
Job Overview
As the Personal Assistant / Office Manager, you will assist with the everyday workings of the MD and COO, and be their right-hand person to support with all aspects of their roles. You will be involved in meetings and follow up actions and make sure they are both organised with the correct information at all times.
Responsibilities and Duties
Diary management and organising meetings on behalf of the MD & COO
Prepare in advance of daily and weekly objectives, requesting information from team members
Take minutes in meetings, writing summaries and following up
Manage the creation and distribution of Board packs for the quarterly Board meeting
Support with paperwork, filing and document management for corporate and operational processes / functions
Organise extensive UK and international travel (trains, flights, hotels) and providing detailed itineraries of all travel
Ad-hoc projects and research
General administrative and secretarial duties (phone calls, deliveries, visitors etc.)
Office management, including replenishment of consumables, team events, general staff management
Your profile
Qualifications
At least 1 years' experience as a Personal or Executive Assistant, or similar
Must be confident and not afraid to take command
Proven organisational and communication skills with the ability to multi-task and prioritise accordingly based on management objectives
High level of integrity and discretion when dealing with confidential or sensitive topics
Computer/IT skills and typing ability, especially with MS Office (Outlook, Word, Excel, PowerPoint)
Calm, flexible and approachable attitude, able to work under pressure
Willingness to learn and take on new responsibilities
Have an excellent command of the English Language (both written and verbal)
Be proactive in improving processes and enjoy implementing innovative solutions and overcoming back-office challenges
A real problem solver, who seeks out solutions to obstacles as they arise
Confident, capable and able to run with tasks whilst not being afraid to ask for help in areas they are unsure of
Have an affable and outgoing personality with a good sense of humour and enjoy working at a fast pacePersonal Assistant / Office Manager – Sana Life Science Holdings | Job.bo