Office Assistant

Communication Management: Manage the primary company email; filter incoming requests, draft professional replies, and ensure no urgent email goes unanswered.

Information Gathering: Proactively follow up with site engineers and project staff to collect daily/weekly reports, site photos, and progress updates.

Documentation & Archiving: Organize and maintain both digital and physical filing systems. Ensure that all project documents (Quotations, Submittals, Reports) are filed correctly and are easy to retrieve.

Meeting Coordination: Attend meetings with management, take accurate minutes (notes), and distribute "Action Items" to the relevant team members.

Internal Follow-up: Act as the "reminder" for the office; track pending tasks from other staff and ensure they are completed by the deadline.

General Admin: Handle scheduling, travel arrangements, and basic office management tasks.

Required Qualifications: Education: Bachelor’s degree in Business Administration, English, or a related field.

Language: Excellent written and spoken English (Essential for emailing international partners).

Technical Skills: Proficiency in Microsoft Office (specifically Outlook, Excel, and Word ).

Experience: 2–5 years of experience in a similar role, preferably within the Construction, Engineering, or Contracting sectors would be appreciated in case applicant have it.

Key Competencies (The "Right Fit"): Proactivity: Does not wait to be told; anticipates what information is missing and asks for it.

Assertiveness: Ability to follow up firmly with site staff to ensure reports are submitted on time.

Extreme Organization: A natural ability to categorize and structure information.

Discretion: Ability to handle confidential company and financial information.