Asset Control Specialist

GENERAL SUMMARY:

The Tool and Asset Coordinator / Asset Control & Gate Clerk is responsible for managing, tracking, issuing, receiving, and controlling company tools, equipment, and assigned assets while also overseeing gate access for moving assets, personnel, and visitors. This position ensures that only authorized personnel with proper identification, required licensure, and approval are permitted to check out company assets and equipment. The role also serves as the first point of contact for visitors, ensuring proper check-in, documentation, and direction to the appropriate personnel or location. This position plays a key role in operational efficiency, accountability, safety, and compliance by maintaining accurate records, monitoring asset movement, and enforcing company procedures related to asset control and yard access.

PRIMARY RESPONSIBILITIES:

Conduct gate checks for all moving assets entering and exiting company yards or facilities

Verify authorization, identification, and required licensure before allowing personnel to check out moving assets, tools, or equipment

Ensure personnel assigned to equipment are qualified and approved for the specific asset being checked out

Track checkin/checkout of tools, equipment, vehicles, trailers, and other assigned assets to employees and crews

Maintain accurate records of asset movement, including date, time, personnel, and asset details

Monitor asset movement between yard, shop, field locations, and project sites

Inspect returned tools, equipment, and assets for damage, cleanliness, and functionality

Report damaged, missing, lost, or unauthorized use of tools and equipment to management promptly

Coordinate repair, replacement, calibration, or maintenance of tools and equipment as needed

Maintain organized storage areas, tool rooms, and asset yards for efficient access and accountability

Verify that all asset records, serial numbers, tags, registrations, inspection dates, and identifying information are current and accurate

Assist with tracking required documentation for vehicles, trailers, tools, and assigned assets

Check in visitors, and Direct visitors to the appropriate department, manager, or job location

Enforce yard access, gate procedures, asset control measures, and security requirements

Coordinate with Fleet, Yard, Warehouse, and Operations personnel regarding asset movement and operational needs

Prepare and issue tools, equipment, and assets based on operational demands and project requirements

Maintain spreadsheets, logs, databases, or software systems related to asset tracking and inventory control

Conduct routine physical inventory counts and assist in reconciling discrepancies between physical inventory and system records

Support onboarding and offboarding by ensuring assigned tools and assets are properly issued and returned

Ensure proper documentation is completed for transfers, returns, losses, and disposals of company property

Identify and report unauthorized access, discrepancies, policy violations, or unsafe conditions

Maintain a safe, organized, and professional gate, yard, and tool control environment

Provide reports to management regarding shortages, damaged items, inventory levels, and asset utilization trends

Assist with continuous improvement of asset tracking procedures, gate controls, and accountability processes

KNOWLEDGE, SKILLS & ABILITIES:

Knowledge of asset control, inventory tracking, access management, and basic yard operations

Strong organizational skills and attention to detail

Ability to maintain accurate records and documentation

Strong communication and customer service skills

Ability to enforce policies consistently, professionally, and respectfully

Basic understanding of tools, construction equipment, fleet assets, and field operations preferred

Strong problemsolving skills and ability to identify discrepancies or missing information

Proficient in Microsoft Office, including Excel, Word, and Outlook

Ability to learn and use company software systems, databases, and tracking programs

Ability to work independently while supporting multiple departments in a fastpaced environment

Ability to remain alert and effective in a hightraffic operational setting

EDUCATION, LICENSES AND EXPERIENCE:

High school diploma or GED required

Associate degree or technical training preferred, but not required

Minimum of 2 years of experience in asset tracking, inventory control, warehouse operations, yard operations, gate control, fleet coordination, or a similar role preferred

Experience in construction, industrial, utility, fleet, or oilfieldrelated environments preferred

Valid driver's license required

Forklift certification or ability to obtain certification may be preferred depending on business needs

Experience with construction equipment, fleet assets, or industrial operations is a plus

WORKING CONDITIONS AND PHYSICAL EFFORT:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment: Work performed in field environments including construction sites, powerline projects, and industrial facilities. Frequent exposure to outdoor weather conditions, extreme temperatures, noise, dust, and hazardous work areas.

Physical Activity: Requires ability to walk, stand, climb, and perform inspections for extended periods of time. Must be able to lift up to 50 lbs and wear required PPE (hard hat, safety glasses, FR clothing, fall protection, etc.)

Work Schedule: Fulltime; may require overtime, shift work, weekends, and emergency callouts

Travel: Travel to various job sites required