HR Systems Specialist

Your tasks

Manage HR Systems & Employee Data

• Perform weekly data entry into UKG and other required HR systems for employees across all US worksites.
• Ensure employee data is entered accurately and within established timelines.
• Process employee transactions, including new hires, job changes, salary changes, terminations, and other employee-related updates.
• Maintain data accuracy, consistency, and integrity across HR systems.
• Partner with the HRIS team to support a centralised data flow and entry model.

Partner with US HR Teams & Drive Process Efficiency

• Collaborate with local HR teams across US locations to streamline employee data collection, entry, and auditing processes.
• Establish efficient processes for gathering and maintaining employee information.
• Document HR data entry procedures and ensure stakeholders are informed of process changes.
• Identify opportunities to standardise and align HR data management processes across different locations.
• Follow established procedures while identifying and escalating unusual or ambiguous data requests.

Support Payroll & Benefits Administration

• Work closely with the Benefits Administrator and Payroll Administrator to ensure employee data is accurate and up to date.
• Support data validation activities required for ongoing US payroll and benefits processing.
• Ensure employee changes are accurately reflected in HR systems to support timely payroll and benefits administration.
• Coordinate with relevant stakeholders to resolve employee data discrepancies and maintain accurate records.

Manage New Hire Communications & Employee Records

• Prepare and distribute weekly new hire announcements for US employees.
• Format new hire photographs and ensure timely distribution of employee announcements.
• Support the collection, organisation, and maintenance of digital personnel files within UKG.
• Ensure employee documentation is maintained accurately and handled confidentially.

Support Learning Management & HR Reporting

• Upload and maintain course information and related data in the company's Learning Management System.
• Support HR-related projects involving employee data collection and system maintenance.
• Assist with reporting, metrics, and data management activities.
• Ensure HR data and reports are accurate, consistent, and maintained within established processes.

Requirements

Technical

• Bachelor's degree with 2+ years of experience in HR data entry, HR operations, or HR systems administration.
• Demonstrated experience managing employee data and processing HR transactions.
• Strong understanding of employee lifecycle activities, including onboarding, job changes, compensation changes, and terminations.
• Foundational understanding of US payroll and benefits processing concepts.
• Excellent computer proficiency, particularly with Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to maintain accurate employee records, perform data validation, and support HR reporting activities.
• Experience working with HRIS platforms and employee data management systems.

Leadership & Collaboration

• Strong verbal and written English communication skills, with the ability to interact effectively with US-based colleagues and stakeholders.
• Experience collaborating with geographically distributed HR teams and cross-functional stakeholders.
• Ability to work closely with HRIS, Payroll, Benefits, and local HR teams to ensure accurate and timely data processing.
• Strong coordination and follow-up skills, with the ability to manage multiple activities independently.
• Ability to identify discrepancies, clarify requirements, and escalate unusual situations appropriately.
• Willingness to work flexible hours to accommodate collaboration with US time zones, including occasional evening hours in IST.

Mindset

• Highly detail-oriented with a strong commitment to data accuracy and integrity.
• Strong sense of ownership and accountability for assigned responsibilities.
• High level of professionalism and discretion when handling confidential employee information.
• Organised, self-directed, and capable of managing tasks independently.
• Process-oriented with the ability to follow established guidelines and procedures consistently.
• Adaptable and comfortable working in a fast-paced environment with changing priorities.
• Proactive approach to identifying process improvements and operational efficiencies.

Preferred Qualifications

• Hands-on experience with UKG (UltiPro/UKG Pro) HR systems.
• Previous experience supporting US HR operations from an offshore or global delivery centre.
• Familiarity with HRIS data migration, reporting, and system configuration.
• Experience working with Learning Management Systems and digital employee personnel files.

What we offer

• Opportunity to work closely with global HRIS and US HR teams.
• Exposure to US HR operations, payroll, benefits, and employee lifecycle management.
• Hands-on experience with UKG and enterprise HR systems.
• Opportunity to contribute to HR process standardisation and data management improvements.
• Collaboration with cross-functional teams across different geographies.
• Opportunity to develop expertise in HRIS administration, employee data management, and global HR operations.
• A collaborative global working environment with opportunities for continuous learning and professional development.