Office Manager

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An exciting opportunity has arisen for a highly organised and proactive Office Manager & Executive Assistant to join a successful and growing business. This is a varied and hands-on role combining office management, executive support and HR administration responsibilities.

Working closely with the senior leadership team, you will be responsible for ensuring the smooth day-to-day running of the office whilst providing first-class support to senior executives. This role would suit an experienced and adaptable individual who enjoys taking ownership, solving problems and juggling multiple priorities in a fast-paced environment.

Office Management

• Oversee the efficient day-to-day operation of the office.
• Act as the main point of contact for all facilities and office-related matters.
• Liaise with the company's outsourced IT provider and coordinate IT support and equipment procurement.
• Manage mobile phone contracts and telecommunications suppliers.
• Maintain the company website and coordinate updates where required.
• Manage supplier relationships and contracts, ensuring excellent service levels and value for money.
• Coordinate office maintenance, repairs, cleaning and health & safety requirements.
• Order stationery and office supplies and manage office budgets.
• Administer office security, including key and alarm fob management.
• Maintain company insurance policies and ensure ongoing compliance.
• Act as Fire Marshal and First Aider, ensuring all equipment and records remain up to date.
• Coordinate office relocations and office improvement projects when required.

Events & Travel

• Organise company events including staff socials, Christmas and summer parties, client events and executive dinners.
• Manage the company's British Airways On Business account and ensure travel bookings are correctly recorded.
• Coordinate business travel arrangements and associated logistics.

Human Resources

• Assist with recruitment activities and candidate coordination.
• Manage the onboarding process for new employees.
• Support HR administration and employee records.

Executive Assistant Support

• Provide comprehensive diary management for senior executives.
• Organise meetings, travel and restaurant bookings.
• Screen and monitor emails during periods of travel or high workload.
• Manage expenses and general administrative support.
• Prepare documentation, presentations and correspondence.
• Coordinate Senior Leadership Team meetings, including agenda preparation, minute-taking and action tracking.
• Provide personal and lifestyle administration support to senior leaders as required.

About You

The successful candidate will possess:

• Previous experience as an Office Manager, Executive Assistant, Operations Coordinator or similar role.
• Exceptional organisational and planning skills.
• Strong attention to detail and the ability to manage multiple priorities.
• Excellent communication and relationship-building skills.
• A proactive, hands-on approach with strong problem-solving abilities.
• Confidence dealing with senior stakeholders and external suppliers.
• Good IT skills, including Microsoft Office.
• The ability to work independently and maintain complete confidentiality.

What's on Offer?

• A varied and rewarding role with significant responsibility.
• Exposure to senior leadership and involvement across the business.
• Friendly and collaborative working environment.
• Opportunity to make a genuine impact within a growing organisation.
• Competitive salary and benefits package.

If you are a highly organised professional who thrives in a multifaceted role and enjoys being at the heart of a business, we would love to hear from you.