human resources coordinator
About the company
The Company Global Convention Services has evolved into one of Canada's largest full-service trade show and special event contractors since its founding over thirty years ago. Proudly offering the highest quality service to our clients for the best value, Global provides a full range of event services including account management, advanced warehousing, custom signage, electrical distribution, event setup, floor plan production, material handling, exhibitor services, and more.
Our events consist of regional, national, and international trade shows, sporting events, conferences, and special events. Every event is different, which means every day brings new opportunities, challenges, and experiences.
Your tasks
As our organization continues to grow, we are looking for a Human Resources Coordinator to help support our employees and contribute to a positive workplace culture.
Global employs team members across New Brunswick, Nova Scotia, Prince Edward Island, Alberta, and British Columbia. The Human Resources Coordinator will support HR activities across these locations, helping ensure accurate records, consistent processes, and compliance with applicable provincial legislation and company policies.
Reporting to the Manager, People and Business Operations, the Human Resources Coordinator will play a key role in supporting employees and managers throughout the employee lifecycle. The successful candidate will be a proactive problem-solver with strong organizational skills, a customer-service mindset, and the ability to handle confidential information with professionalism and discretion.
Recruitment & Onboarding
- Post and manage job advertisements across various recruitment platforms.
- Coordinate candidate communications and applicant tracking.
- Conduct initial candidate screening interviews.
- Conduct reference checks for selected candidates.
- Prepare offer letters and employment documentation.
- Coordinate onboarding activities and orientations.
- Prepare and maintain new hire documentation and personnel files.
Human Resources Administration
- Support HR administration activities for employees located across multiple Canadian provinces.
- Assist in maintaining compliance with applicable provincial employment standards, legislation, policies, and employment-related documentation.
- Maintain accurate and confidential employee records and personnel files.
- Process employee status changes, promotions, transfers, compensation changes, and terminations.
- Coordinate employee offboarding activities and documentation.
- Maintain organizational charts.
- Track employee probationary periods and follow-up requirements.
- Support policy distribution and acknowledgement tracking.
- Complete employee setup and maintenance within ADP.
- Process employee information and position changes within HR systems.
- Administer vacation and leave balance tracking.
- Prepare standard HR and workforce reports.
- Support the accuracy and maintenance of employee data.
Benefits Administration
- Coordinate employee benefit enrollments for eligible employees.
- Communicate benefit eligibility requirements and waiting periods.
- Distribute enrollment forms, plan documents, and benefit information.
- Collect and review completed enrollment documentation.
- Track employee benefit eligibility and enrollment status.
- Coordinate benefit changes resulting from life events or employment status changes.
- Assist employees with routine benefit-related inquiries.
- Maintain accurate benefits records and
Other
The Role Global Convention Services is seeking a highly organized and detail-oriented Human Resources Coordinator to join our team in Saint John, New Brunswick. This is an excellent opportunity for someone looking to build a career in Human Resources while gaining hands-on experience across recruitment, onboarding, employee administration, benefits administration, performance management, health and safety, and employee engagement.