Admin Assisatant
About the job
We are looking for a detail-oriented and organized Admin Assistant to join our team and support the smooth day-to-day administrative operations. The ideal candidate will be proactive, well-organized, and able to manage multiple tasks efficiently while maintaining strong communication with different departments.
- Organize and maintain all department files and documents (such as project records, purchase
orders, delivery notes, etc.).
- Coordinate meeting schedules, site visits, and maintenance activities for the technical team.
- Handle internal and external correspondence (emails, phone calls, letters) related to ongoing
projects.
- Track and follow up on material and equipment requests to ensure availability for projects.
- Prepare and update daily and weekly progress reports for management.
- Support the team in preparing and organizing administrative documents required for technical
and financial proposals.
- Communicate with suppliers and clients to confirm the receipt and delivery of materials and
equipment.
- Assist engineers and technicians with preparing, printing, and submitting shop drawings and
technical documents.
- Monitor daily attendance, leave records, and overtime for the team, updating administrative
records as needed.
- Update the department databases (clients, suppliers, project data).
- Ensure all administrative processes comply with company policies and procedures
- Follow up on the issuance of invoices and ensure the availability of goods and materials before
delivery
Bachelor’s degree in Business Administration, Commerce, or any relevant field .
2–3 years of experience in an administrative or similar role.
Very good command of Microsoft Office (Word, Excel, PowerPoint) .
Good command of English , both written and spoken.
Strong communication and interpersonal skills .
Excellent organizational and time-management skills .
Ability to multitask and prioritize work effectively.
Proactive, flexible, and able to work independently and as part of a team.