Executive Assistant

Responsibilities:

Executive Office Management:

Manage the MD/CEO's calendar, meetings, appointments, travel arrangements, and daily priorities. Prepare meeting agendas, briefing notes, presentations, reports, and correspondence. Attend key meetings, document decisions and action points, and ensure timely follow-up. Manage confidential information and executive correspondence with absolute discretion. Anticipate the MD/CEO's needs and proactively provide the information, preparation, and support required.

Project & Business Coordination:

Support the MD/CEO in driving strategic and operational projects across the business. Track key deliverables, deadlines, owners, and outstanding actions. Follow up with department heads and project owners to ensure agreed actions are completed. Support initiatives including restaurant operations, menu rollouts, marketing campaigns, events, partnerships, process improvements, and new business projects. Prepare project updates and highlight delays, risks, dependencies, and areas requiring executive attention.

Cross-Functional Coordination:

Serve as a central coordination point between the Executive Office and key departments. Ensure information and decisions are communicated clearly and followed through. Coordinate across teams to keep priorities aligned and execution on track. Support the MD/CEO in maintaining visibility across critical business activities.

Research & Executive Support:

Conduct research and prepare concise briefs to support executive decision-making. Analyse information and present key findings clearly. Support the preparation of executive presentations, proposals, reports, and business documents. Take on special assignments and executive projects requiring discretion, ownership, and strong judgement.

Requirements:

A Bachelor's degree in Business Administration, Management, Communications, or a related discipline. 3–5 years' experience in Executive Assistance, Executive Office Management, Personal Assistance, Project Coordination, or a similar role. Exceptional organisational and time-management skills. Excellent written and verbal communication skills. Strong attention to detail and a high standard of written work. Strong project tracking and follow-through abilities. Excellent proficiency in Microsoft Office and/or Google Workspace. The ability to manage multiple priorities without losing sight of critical details. Strong interpersonal skills and the confidence to engage with senior leaders and different levels of the organisation. Sound judgement and the ability to handle sensitive and confidential matters appropriately. A proactive mindset—you identify what needs to be done and take ownership of getting it done.