This role will support one of our new clinics opening this fall (anticipated October 1, 2026). The expected start date for this position will fall between August 25 and September 8, 2026 , allowing time for onboarding and hands‑on training at our Hudson and Spring Hill clinics prior to opening. Additional details about the training timeline and expectations will be reviewed during the interview process.
About the Role
As a Referral Coordinator, you keep patients moving through their care journey. You own the referral process end‑to‑end—making sure every referral is accurate, authorized, scheduled, and communicated clearly. You’re the connector between patients, providers, and specialists, ensuring seniors get the care they need without delays or confusion.
This is detail‑driven, people‑first work where your organization, communication, and follow‑through directly shape patient outcomes. You’ll report to the Center Manager and support the clinical team, with opportunities to take on more responsibility as we grow.
Location: Brooksville clinic (some local travel may be required to help cover other centers).
Anticipated Clinic Opening: October 1, 2026
We are hiring ahead of go‑live so our new teams are fully trained and ready to deliver exceptional care on day one.
Training & Onboarding:
Training will occur at our Hudson and Spring Hill clinics prior to opening.
Office Hours: Monday–Friday, 8am–5pm
What You’ll Do
Own the referral, start to finish
Submit referrals and authorizations with complete, accurate information
Track approvals, denials, and next steps to keep care moving
Coordinate records and documentation so specialists have what they need
Document thoroughly in the EMR and maintain clean, accurate patient files
Keep patients informed and on track
Schedule specialist appointments and follow up until completion
Verify insurance and eligibility to prevent delays
Respond to patient and provider inquiries with concierge‑level support
Provide clear instructions so patients know exactly what to expect
Be the connector across teams
Partner with providers to create seamless patient experiences
Collaborate with clinical staff to keep care coordinated
Support front office and MA workflows when the clinic needs an extra hand
Contribute to care team discussions that strengthen patient outcomes
Improve the work over time
Identify workflow gaps and help refine referral processes
Maintain a patient‑first mindset while upholding clinic standards
Embrace a team-first mindset by supporting clinical and front office operations while growing your skills along the way
About You
You bring:
3+ years as a referral coordinator or medical assistant, ideally in primary care
2+ years managing referrals from primary care to specialists
Strong communication skills that build trust with patients, providers, and teammates
The ability to multitask, prioritize, and stay organized in a fast‑paced clinic
Compassion, professionalism, and a patient‑first mindset
High attention to detail and commitment to excellence
Composure and focus when things get busy
A collaborative spirit and willingness to learn
Alignment with our core values: Heart, Excellence, Accountability, Resilience, and Teamwork
You stand out if you:
Are a Certified Medical Assistant (CMA)
Have experience supporting both front office and clinical workflows
Are bilingual in English and Spanish
Proactively identify workflow gaps and help strengthen referral processes
Bring warmth, clarity, and concierge‑level support to every patient interaction
Why You’ll Love Working Here
Make An Impact Every Day
Be part of a mission-driven team transforming primary care for seniors. Your work directly supports better outcomes, better coordination, and better experiences for some of the most vulnerable patients in healthcare.
Work That Actually Matters
We’re not a volume-driven system, we’re accountable for outcomes. That means your work directly contributes to quality care, patient satisfaction, and meaningful improvements in how healthcare is delivered.
Build And Grow With Us
We’re building more than a company, we’re building careers. As we expand, you’ll have opportunities to grow your skills and take on new challenges.
Strong, Transparent Compensation & Benefits
$19-25 per hour, based on experience and qualifications
Generous annual performance bonus
Health, dental, and vision insurance
Paid time off + paid sick time
401(k) with company match
We believe in fair, equitable pay that reflects your experience and impact.
Show Us Your Excellence
At Greenbrook Medical, excellence shows up in the details. Your resume is our first opportunity to understand your experience and it also reflects how you communicate, organize information, and approach your work.
Please submit a polished resume that demonstrates professionalism and attention to detail. We consider both what you’ve done and how you present it, including clarity, formatting, grammar, and overall organization.
Need inspiration? This resume template resource offers clean, professional layouts to help you get started: https://word.cloud.microsoft/create/en/resume-templates/
You’re also welcome to use AI tools to help refine your resume, improve clarity, and ensure your experience is represented professionally.
We look forward to learning more about you and the impact you can make at Greenbrook.
Our Selection Process
Application → Initial interview → Skills/experience interview → Clinic visit + short values interview → References
Equal Employment Opportunity and Commitment to Diversity
At Greenbrook Medical, we believe the only way we accomplish our mission is by building the best team in healthcare. We do this through a culture of respect and belonging, ensuring our teammates feel cared for first and foremost.
We will extend equal employment opportunity to all applicants without regard to age, race, ethnicity, sex, religion, sexual orientation, gender identity, socioeconomic background, disability status, military affiliation, pregnancy or any other status protected under federal, state and local laws. We encourage all who share our mission to apply. Greenbrook Medical will provide reasonable accommodations during the recruitment process. If you need additional accommodations or assistance, do not hesitate to contact our People team at recruiting@greenbrookmedical.com.