Outside Services / Parts Room Buyer

Responsibilities and Skills JOB RESPONSIBILITIES:

· Prepare and issue purchase orders for parts, supplies, and outside repair services.

· Identify, evaluate, and negotiate with vendors, including OEM and third-party service providers, to secure quality products and services at competitive pricing.

· Monitor inventory levels and determine material requirements; order stock and non-stock items as needed.

· Receive, inspect, and record incoming inventory; stock items in an organized and accessible manner.

· Process and fulfill parts requisitions for internal customers.

· Review requisitions and purchase orders for accuracy, specifications, and proper documentation.

· Track and manage order status; respond to internal and external inquiries regarding orders, changes, or cancellations.

· Expedite deliveries and resolve issues related to shortages, delays, or discrepancies.

· Coordinate outside repair services, including obtaining quotes, tracking turnaround times, and ensuring accurate system entry for pricing and delivery.

· Collaborate with Customer Service, Sales, Engineering, and Technicians to support operational priorities and resolve issues.

· Verify inventory accuracy through cycle counts and reconciliation; investigate and resolve discrepancies.

· Ensure all transactions (inventory and one-time buys) are properly classified and recorded.

· Maintain accurate data within purchasing, inventory, and work order systems.

· Support changing priorities and delivery requirements to meet business needs.

· Perform additional duties as assigned by management.

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KNOWLEDGE, SKILLS AND ABILITIES:

· Strong computer skills with proficiency in Microsoft Office (Excel, Word, Outlook)

· Effective verbal and written communication skills

· Basic negotiation and vendor management skills

· Ability to multitask and manage competing priorities

· Strong attention to detail and organizational skills

· Ability to work cross-functionally with multiple departments

· Basic understanding of inventory control and purchasing processes

· Ability to perform general office duties (filing, phone, etc.)

· High School diploma or equivalent required

· Previous experience in purchasing, inventory, or supply chain preferred

· Ability to lift and handle materials (no lifting restrictions)