Duties and Responsibilities
Enters all invoices, coding each to the appropriate expense and cost center categories
Considers fundamental accounting principles while coding invoices
Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records
Facilitates payment of vendors, reviewing purchase orders, and tracking recent payment history
Maintains courteous, professional relationships with vendors to facilitate changes in payment terms and instructions, and to resolve all discrepancies/disputes
Monitors and ensures on-time payment of all obligations, even in situations where invoices are not received/expected (e.g., rent) or on time
Regularly updates entire team – including CEO – regarding material payments, account balances, etc.
Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed
Assists with accounting records and ledgers by reconciling monthly statements and transactions
Works to maintain rapport with and balance needs of various company constituents: supply chain, maintenance, marketing, client management, etc.
Scope of responsibilities may increase to align with Company initiatives
Other related duties as assigned
Experience managing relationships with vendors and facilitating timely payments in compliance with invoices received
Communicates effectively and maintains productive relationships with coworkers, clients, and other contacts outside the company
Demonstrated trust and competence to be granted authority over payments
Must be proficient in Microsoft Office Suite and related programs
Experience with entering invoices and payments into an ERP system, such as SAP
Must be able and willing to learn other AP and accounting software systems
Excellent organizational skills and attention to detail
Demonstrated ability to multi-task in a fast-paced environment
Ability to maintain confidential and meticulous records
Temperament to stay calm and friendly while working out discrepancies with vendors
Strong improvement orientation; motivation to improve efficiency and accuracy of AP systems and procedures
Willingness and desire to expand accounting knowledge base via education and/or training
Accepts feedback from a variety of sources and constructively manages conflict
Education and Experience
High school diploma required; Business or Accounting degree preferred
Certified Accounts Payable Professional (CAPP) certification preferred
Physical Requirement
Prolonged periods sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Adheres to consistent and predictable in-person attendance