Accounting Assistant

O'Donnell/Snider Construction OSC began as an interior construction company, in 1991, delivering projects with unmatched customer service. During the past three decades, we have expanded to serve four diverse market sectors: New Construction, Healthcare, Landlord Services and Corporate Interiors.

Today, over 90% of our business is generated from repeat clients and referrals. Our principles have guided us from the start, they define who we are today and who we will be tomorrow.

OSC is looking to hire an Accounting Assistant that provides assistance with Accounts Payable (AP) and a variety of construction project related tasks. This position provides administrative support to the Controller and other Accounting Team members as needed.

Duties/Responsibilities: Managing incoming AP invoices and processing through routing system

Mail and release checks to vendors

Process Notices of Intent to Lien received from vendors and sub-vendors

Research and answer vendor payment status requests

Follow up with vendors regarding checks that remain unreleased

Provide timely responses to vendors regarding payment inquiries as well as other questions related to AP

Release checks once required documents have been received, either by mailing or by distributing in person

Electronically file all lien releases in the job files, both PDF copies and scanning and saving hard copies

Process employee expense reports

Update checklist daily with any new checks and checks released

Enter all permit costs and reconcile Permit Register weekly with all permits obtained

Qualifications: High School Diploma

1-2 years related experience preferred

AP experience preferred

Detailed and hands-on approach

Proficient with Microsoft Office Suite or related software