Project Coordinator/Administrator

North America Construction (1993) Ltd. – NAC Constructors Ltd. (NAC) is well known for our expertise in water and wastewater construction across Canada. Our self-performing team of almost 500 skilled professionals and experts in trades and engineering, comprehensively handles projects, from conceptualization to delivery. We also have extensive experience in fields such as civil, structural, process mechanical, building mechanical, electrical and instrumentation work. At NAC, our priority is to maintain the highest level of quality and safety. The depth of our resources is evident in the variety of projects we construct; from water filtration to wastewater treatment; dams to ethanol; we build it all….and more!

Position Responsibilities: Complete administrative tasks (i.e. timesheets, expenses, site PO processing) and forward the paperwork to respective departments to ensure deadlines are met, and the administration of the project runs smoothly

Create and maintain an effective central file system (including contracts, drawings POs, correspondence etc.) for the site to ensure documents can be easily retrieved

Act as a point of contact for the site, obtain and share information with necessary parties and individuals, communicate promptly with vendors and accounting to resolve payable-related issues

Review documents, reports, and correspondence prepared for signature and following signature and forwarding to respective departments

Receive and screen all inbound telephone calls, e-mails, and visitors to the site; refer and/or redirect calls, e-mails, or visitors as applicable

Receive incoming mail; review, evaluate, and distribute correspondence requiring priority attention

Complete expense reports, pay invoices, and other monetary duties

Present a positive and professional image of the Company to all visitors, suppliers, inquiries, and other interactions

Assist with any planning or implementation documentation and organization

Other Duties as required

Qualifications: Strong knowledge of general office procedures

Experience with computer programs such as MS Word, Excel and Outlook

Excellent written and verbal communication skills

Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision

High level of sound and independent judgment, reasoning, and discretion

Ability to interpret and implement company policies and procedures

Professional, responsive, and positive work attitude is essential

Resourcefulness and flexibility

Able to maintain filing systems and basic databases

Meticulous records maintenance skills

Superior telephone manners and strong interpersonal skills

NAC Offers: Competitive compensation Opportunities for career growth, development and advancement, including financial assistance Comprehensive benefit plan (dental, vision, health, etc.) Employee & Family Assistance Program Excellent company matched pension plan Registered Retirement Savings Plans Additional time off between Christmas and New Year’s Day Community involvement opportunities Friendly working environment Numerous team activities and various company events

NAC is committed to providing equal opportunities for all individuals to achieve their goals. If you feel that you need accommodations during the recruitment and selection process because of illness/disability, please contact Human Resources for further information