Administrative Assistant

This role is an individual contributor responsible for delivering routine or defined administrative or operational output. This position is at an intermediate support staff level and is responsible for applying some judgment in resolving routine problems or making recommendations. This position is a one year maternity leave coverage for another employee.

PREFERRED QUALIFICATIONS: Bachelor's degree is strongly preferred Must exercise confidentiality with sensitive information or data Ability to perform assigned tasks without supervision Ability to plan, organize and coordinate work assignments Ability to communicate fluently in English & Swedish, both verbally and in writing Knowledge of office procedures and ability to work in a team-oriented environment Proficient in Microsoft Office Ability to work in a fast-paced and multicultural environment Ability to work with multiple interruptions Must be able to prioritize work Prior experience working with globally distributed teams is an advantage Responsibilities Primary function consists in providing general administrative support. Responsibilities include handling all office related logistics, including but not limited to: reserving hotel accommodations, coordinating meeting room set-up, preparing for video conferences, conference calls, and ordering catering and assisting in preparation of meeting materials. Order supplies, photocopy, file documents and distribute mail. Make travel arrangements (airline and hotel reservations). Responsible for Visa and Immigration related questions. Manage all aspects of Visa and Immigration for our employees, ensuring that the process runs smoothly. Develop and update Word documents, PowerPoint presentations, and Excel spreadsheets. Prepare purchase orders and reconcile purchasing expenses. Support projects as needed for specific departments. Provide backup assistance to other administrative support member as needed Fluent in Swedish and English Larsen & Toubro Infotech (L&T Infotech), is a global IT services and solutions provider with presence in 23 countries. Solving complex business challenges at the convergence of digital and physical world with our real-world expertise and client centricity. We provide IT Consulting, enterprise technology and digital solutions across industry verticals. We help clients create captivating customer experiences, improve operational efficiencies and build new businesses.