Admin Executive

ISS International School is committed to safeguarding the well-being of our students and promoting the welfare of children and young people. We uphold high standards in our recruitment practices, with a strong focus on child protection and safety. This position supports Finance, Purchasing, Procurement and Human Resources functions. Finance (AP) Verify and process supplier invoices by matching invoices with purchase orders and supporting documents

Prepare vendor payments (TT / GIRO)

Maintain and update vendor master records in the accounting system

Handle enquiries relating to Accounts Payable

Reconcile AP creditor accounts in the General Ledger

Update leasing and hire purchase schedules

Assist with monthly AP closing activities, including provisions, accruals, and prepayments

Generate monthly AP reports and statements of unpresented cheques

Assist with audit schedules and banking-related matters

Handle petty cash consolidation and reimbursement on a monthly basis

Purchasing & Procurement Process and prepare purchase requisitions and purchase orders in accordance with approved budgets and policies

Coordinate with internal departments on purchasing and procurement requirements

Source quotations from suppliers and support basic supplier evaluation and comparison

Liaise with suppliers on pricing, delivery schedules, and documentation

Track purchase orders to ensure timely delivery of goods and services

Maintain accurate purchasing and procurement records and documentation

Support compliance with procurement policies, approval limits, and audit requirements

Assist in cost monitoring and vendor performance tracking

Human Resources Support Provide HR administrative and operational support to staff

Maintain and update employee records in the HRIS and personnel files

Support recruitment processes, including shortlisting, interview coordination, and documentation

Assist with work pass applications, renewals, submissions, and document verification

Prepare onboarding and offboarding documentation

Respond to HR-related enquiries in a timely and professional manner

Assist in organising staff events and coordinating staff hampers

Support data collation for Group Insurance renewals

General Assist with ad-hoc duties and projects as assigned by the Director, Finance and Manager, HR

Requirements Diploma in Accountancy or a related field At least 3 years of relevant experience in accounting Proficient in SAP, Microsoft Excel, and Google Workspace Demonstrated ability to handle confidential information with discretion Strong interest in learning and developing in the area of Purchasing & Procurement and Human Resource Location 21 Preston Road (Company transport provided at Queenstown MRT station) Working Schedule Mon-Fri, 8am -5pm