Join a team that’s transforming mental healthcare. Founded by psychiatrists, Headlight is more than a company: it’s a movement. A movement that exists on the front lines of the mental health crisis, transforming the way people access care and the way clinicians deliver it. In order to help people in their time of need and ensure that every person who comes to us has options, we are transparent about our capabilities, treatments, and coverage, we champion innovation, and we leverage our rich data to continuously implement better ways of delivering care. Our mission is simple but powerful: Improving lives, one session at a time.
Our highly skilled and principled clinical team enjoys autonomy and institutional support so they can put their focus where it should be: on improving patient outcomes. Our clinicians want to do more than help individual clients, so they work to affect the system as a whole, elevating standards of care so that their efforts reverberate far beyond what they could do in private practice.
As the most trusted behavioral health partner in the Western U.S., we’ve established deep relationships that give us unparalleled access, interoperability, and first-priority referrals. This exclusivity, combined with our best-in-class coordinated care and feedback loops, results in superior outcomes and cost savings.
Our services are convenient, accessible, and expert, combining personalized client engagement with advanced technology to enhance, not replace, human connection. Indeed, we hold that human-to-human relationships are indispensable, so from the match to the session to the time between sessions, we provide whole person care so nobody falls through the cracks and there is a brighter path forward for all.
Our Pillars
Make things easier.
Forge genuine connections.
Elevate the standard.
Roles and Responsibilities
Onboarding & New Hire Integration
Coordinate onboarding activities across cross-functional departments, including Recruiting, HR, IT, L&D and Clinical Operations, to ensure a seamless and timely new hire experience.
Coordinate onboarding activities for new hires using Lever, HubSpot or ADP(HRIS) onboarding tools
Prepare and process onboarding documentation; employee profiles, I-9, W-4, direct deposit, etc.
Ensure all pre-employment and onboarding tasks are completed in a timely manner
Serve as a point of contact for new hires during onboarding
Track onboarding progress and follow up on missing information or documents
Coordinate and schedule onboarding meetings, including first-day and first-week agendas
Participate in new hire welcome sessions, ensuring a positive and organized introduction to the company
Arrange introductions between new hires, managers, and key team members
Partner with hiring managers to ensure role-specific onboarding plans are prepared and executed
Ensure all required stakeholders (IT, payroll, benefits, etc.) are aligned for new hire readiness
Track completion of onboarding meetings and ensure follow-through on action items
Serve as an additional point of contact to support new hires during their initial onboarding period
HRIS & Data Entry
Maintain and update employee records in HR systems (ADP and internal databases) with a high degree of accuracy
Perform high-volume manual data entry, including new hire information, employee profile set up and registration in supplementary software systems
Audit HR data regularly to ensure completeness and compliance
Assist with correcting discrepancies and maintaining data integrity
PTO & Vacation Scheduling
Manage PTO and vacation requests, ensuring accurate tracking in HR systems
Work in collaboration with Scheduling Team to maintain Clinician calendars and support managers with scheduling visibility
Monitor balances and assist employees with questions regarding time off policies
Ensure compliance with company policies regarding leave and scheduling
General HR Support
Assist with day-to-day HR administrative tasks and recordkeeping
Generate basic HR reports as needed
Support HR team with audits, documentation, and compliance activities
Respond to employee inquiries related to HR systems, onboarding, and PTO
Qualifications
High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
1–3 years of HR administrative, HRIS, or onboarding experience
Experience with ADP (Workforce Now or similar) preferred
Strong interpersonal and communication skills
Strong ability to collaborate across functions
Ability to manage repetitive/manual tasks efficiently
Strong organizational and time management skills
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to handle sensitive and confidential information
Benefits
W2 role with competitive compensation
Medical, Dental and Vision on the first of the month after employment
Paid Vacation, Sick, and Holiday time
Employee Assistance Program (EAP) provides confidential counseling services, resources, and support to help you navigate personal or professional challenges.
401(k) plan with company contribution
Opportunity to work in a cutting-edge healthcare technology environment
Professional development opportunities and training
Collaborative and supportive work culture
Impactful role contributing to the enhancement of patient care and healthcare processes
If you need any accommodations for your interview please email HR@headlight.health prior to scheduling.
Not meeting all the requirements? Research indicates that women, communities of color, and historically underrepresented individuals are often hesitant to apply for jobs unless they meet every qualification. We are committed to cultivating a diverse, inclusive, and genuine workplace. If you're enthusiastic about this position but your previous experience doesn't precisely match every qualification listed, we enthusiastically encourage you to submit your application. You could be the ideal candidate for this role or others!
Headlight is committed to the principles of diversity, equity, and inclusiveness and seeks to create a working environment reflective of this commitment. We seek to provide a diverse clinician base to support the diversity of our clients. Headlight supports and respects diversity of people, culture, and ideas throughout our organization. Headlight thrives to be a welcoming, diverse and discrimination- and harassment-free workplace.
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Job Postings on Indeed and other job boards may post with total compensation (base + bonus). For the exact base salary range please check our website or our job-site