About the job
Do you love bringing structure to chaos, get energy from clean processes, and have a sharp eye for detail? Then we’re looking for you.
We’re growing fast - and that means our people and processes need to scale with us. As an HR Operations Specialist, you make sure everything behind the scenes runs smoothly. From contracts to offboarding, you’ve got it covered. Smart, structured, no nonsense.
What you'll do
You’re the backbone of our HR operations. In practice:
People Operations
Own the full HR administration across the entire employee journey (pre-boarding & onboarding to offboarding)
Draft and manage contracts, addendums, and employee files
Ensure smooth administrative onboarding for new hires
Track probation periods and contract timelines (and stay on top of them)
Prepare and send HR documents
Keep our HR systems (e.g. Personio / Notion) accurate and up to date
Payroll support (with external partner)
Collect and process variable data (bonuses, travel allowances, etc.)
Perform checks before payroll processing
Support post-payroll checks
Employee journey
Coordinate a smooth and excellent employee journey, from pre-boarding all the way to offboarding (contracts, access, tools, equipment, communication)
Ensure all administrative processes are completed correctly and compliantly
Processes & compliance
Ensure compliance with legal and internal policies
Spot inefficiencies and improve processes
Support audits when needed
Who you are
You value:
Things being correct and complete
Structure and clarity
Checking things off your list
Processes that just work
And:
You’re proactive and take ownership
You thrive in a fast-changing environment
You think in solutions, not problems
Skills & experience
1-5 years of experience in HR Operations or HR administration
Background in HR, law, or a numbers-driven field
Strong with numbers and administrative processes
Comfortable with tools (Google Workspace, Microsoft, Personio; Notion is a big plus)
Soft skills
Highly detail-oriented and accurate
Well-organized and independent
Proactive and hands-on
Trustworthy and discreet
Service-minded team player
Flexible and adaptable
Bachelor’s or Master’s level (HR, Business, Law, or similar)
Someone who enjoys a hands-on operational role
Someone who wants to build and improve processes in a fast-growing startup
Fluent in Dutch and English (written and spoken)
Why Flatpay?
Flatpay is one of Europe’s fastest-growing unicorns . In just over three years, we’ve grown into a team of more than 1,500 colleagues, operating across Denmark, Finland, Italy, Germany, France, and the United Kingdom. And now the time has come: Flatpay is launching in the Netherlands.
Our mission is clear and powerful: to make card payments fair, transparent, and stress-free for small and medium-sized businesses. No unclear pricing, no hidden fees, no surprises - just one flat rate for all cards.
This is your opportunity to be part of our launch in the Netherlands from day one, help build a new market, and make a visible impact within a fast-growing organisation.