Document Scanning & Data Management Assistant

Role Objective

Support a document digitization and records management exercise by accurately scanning, organizing, renaming, uploading and transferring documents into the designated shared storage folder.

Key Responsibilities

• Scan documents including agreements for sale, IDS, KRA PIN certificates, sub-leases, transfers and sectional titles.
• Save, rename and organize scanned documents accurately.

• Upload scanned files into the designated joint storage folder.
• Transfer data from law firms’ folders to the joint storage folder.

• Follow written instructions and established document management procedures.
• Maintain accuracy and confidentiality when handling documentation.

Qualifications & Experience

• KCSE minimum grade C Plain.
• Basic computer literacy, including operating scanners, saving and renaming files, and navigating shared drives.

• Ability to read and follow written instructions in English.
• Diploma or Degree, completed or in progress, in Records Management, Business Administration or a related field is an advantage.

• Previous administration, filing or document management experience is an advantage.
• Nairobi-based or able to commute throughout the exercise.

• Must be fully available for the entire exercise. Applicants currently working or attending classes may not be suitable.