Executive Assistant

This is not your average job

Most assistants manage calendars.

You will manage a life.

We are two founders building fast — an e-commerce advertising agency with 20–25 people and a mentorship business for other agency owners. We travel, we work hard, we live well, and we are growing quickly. We need someone who can keep up with us, stay ahead of us, and make sure nothing ever falls through the cracks.

This is a rare opportunity to be deeply embedded in the world of two high-performing entrepreneurs — not as a bystander, but as the person who makes it all run. You will have a front-row seat to how two growing businesses are built. You will be trusted with things most people never get access to. And if you are as good as we are looking for, you will be treated like the essential person you are.

If you have ever wanted a role where your work genuinely matters, where you are not a cog in a corporate machine, and where your impact is felt every single day — this is it.

What your life will look like

You will not be sitting in a grey office answering phones.

When we are in Dubai — which is most of the year — you will be working with us in person. Sometimes at a villa. Sometimes at a café. Sometimes at an event we are throwing. You will be part of the environment, not on the outside of it.

You will know our preferences better than we do. You will have already handled things before we think to ask. You will be the reason our lives run smoothly — and you will take genuine pride in that.

This role blends executive support, personal assistance, and life operations. On any given day you might be managing our calendars, coordinating a group trip for 20 people, tracking our supplement stock, uploading content to our mentorship platform, sending a proposal to a client, booking a blood test, or organizing a content shoot. No two days look the same.

If that sounds exciting to you rather than overwhelming, keep reading.

What you will own

For the agency

Both founders' calendars — protecting their time, sending reminders, handling follow-ups during sales calls

Contracts and proposals — adjusting and sending on our behalf

Client communication support and event coordination

For the mentorship business

Content uploads, module management, and platform organization on Skool

Turning call recordings into SOPs and training materials using AI

Client onboarding admin — adding people to groups, resolving access issues

Slide decks, presentations, and supporting materials

In-person event organization as we scale

For general business

Owning both founders' task lists — nothing slips, nothing is late, nothing is forgotten

Tracking open loops and chasing completions without being asked

Keeping us accountable to our own commitments

For our personal lives

Meal plans aligned with our fitness goals — calculating macros, liaising with our chef or meal prep provider, adjusting as goals change

Health bookings — blood tests, doctor appointments, healthcare communication and billing

Full travel logistics — flights, hotels, itineraries, all of it handled to our preferences

Group coordination — trips, dinners, events — payments, headcounts, communication, all organized

Email and calendar management

In-person presence in Dubai — content shoots, videographer sourcing, location scouting

Errands, online orders, returns, package pickups, building management, banking

Supplement inventory tracking and restocking before we run out

Banking issues — calls, in-person visits, access issues, refund chasing

Requirements

3–5+ years of experience in an EA, PA, Life Manager, or Chief of Staff role

Based in Dubai — this is non-negotiable

Verifiably, demonstrably organized — not just self-reported. We will ask you to show us.

Comfortable working across personal and professional domains simultaneously

Proficient with AI tools, Google Workspace, and productivity platforms

Open to occasional travel when needed for events (expenses fully covered)

Genuinely interested in health, fitness, and biohacking — this is a strong plus, not a nice-to-have

Benefits

What you get

$3,500 – $4,500/month USD — based on experience, with room to grow as the role does

A front-row seat to two fast-growing businesses and the founders building them

Real ownership and trust — you will not be micromanaged, you will be relied upon

An environment that is high-standards but genuinely good — our team likes working with us

Exposure to the world of e-commerce, digital advertising, and agency mentorship

Occasional travel opportunities — events, trips, and new environments

The chance to be genuinely essential to people who will notice and appreciate it