Office Manager & Permit Expediter

Company Overview Sign Design is a dynamic and growing signage and awning manufacturing company with over 50 years of experience. Located in Port Chester, NY, we are transitioning to a new local facility and seeking a versatile professional to support our operations through office management and permit expediting. Join us to be part of a team that values innovation, efficiency, and excellent client service. About the Role Sign Design is seeking an organized, proactive Office Manager & Permit Expediter to keep daily office operations running smoothly and coordinate permitting for client projects. This role blends administrative leadership, client service, bookkeeping and payroll support, recordkeeping, and communication with local towns and villages. The ideal candidate is detail-oriented, dependable, and comfortable balancing competing priorities in a busy office environment. What You'll Do

• Oversee day-to-day office administration, office systems, supplies, records, and general office upkeep.
• Prepare and submit permit applications and supporting paperwork to local towns and villages; track approvals and keep clients informed.
• Coordinate with designers to obtain permit drawings and other required documentation.
• Assist with accounts payable and receivable, client invoicing, payment follow-up, and vendor invoice accuracy.
• Support the bookkeeper with payroll records, payroll certifications, employee changes, and weekly company reports.
• Maintain employee leave records and assist with recruiting, hiring paperwork, personnel records, and routine HR and insurance questions as assigned.
• Use Cyrious quoting software to convert estimates into orders and coordinate customer deposits and authorized payments.
• Prepare correspondence, reports, travel reimbursements, requisitions, and other administrative documentation.
• Answer and route calls, manage incoming and outgoing correspondence, and serve as a helpful liaison among clients, vendors, and employees.
• Help coordinate administrative staff assignments and improve office procedures in partnership with company leadership.
• Maintain confidential files and support secure handling of employee and business information.

What We're Looking For

• Prior experience in office management, administrative coordination, permitting, or a related role preferred.
• Experience with invoicing, accounts payable/receivable, payroll administration, or bookkeeping support.
• Strong organizational skills, attention to detail, and ability to prioritize multiple deadlines.
• Valid driver's license and reliable transportation required for occasional business-related errands.
• Professional written and verbal communication and a customer-service mindset.
• Comfort using office software and maintaining accurate electronic and paper records.
• Ability to handle confidential employee, client, and financial information appropriately.
• Willingness to visit local municipal offices when in-person permit submissions are required.
• Experience with Cyrious or similar quoting/order management software is a plus.

Pay: $28.85 - $38.46 per hour Expected hours: 40.0 per week Benefits: 401(k) Health insurance People with a criminal record are encouraged to apply Experience: Office management: 5 years (Required) License/Certification: Driver's License (Required) Work Location: In person