Staff Accountant

SHADOW is looking to hire a Staff Accountant who will assist with general accounting and month-end close process of our agency. In this role, you will work with Account Managers and Partners to address daily client finance questions. You will be responsible for all daily accounting tasks with a strong attention to detail, including monthly invoices, expense bill-back supporting documents, and daily cash and bank reconciliations. In addition, you will also carry out relevant administrative duties, such as responding to clients via email and handling questions related to invoices and payments. You will also work closely with our Controller and CFO to prepare monthly financial statements.

Key Responsibilities

Maintain and update accounting records and files

Review and record expenses from RAMP, corporate cards, and Bill.com for approvals of bill-back expense invoices

Organize and maintain client files with supporting accounting/expense backup

Manage Accounting inbox to respond to questions/requests from clients and account managers related to invoices, expenses, project codes, and remaining budget

Update master list of client records

Create monthly retainer, project and pre-bill invoices

Assist with bi-weekly Accounts Receivable Aging report with Partners to manage collections and communicate with clients regarding past due invoices

Post transactions and categorize records in the general ledger (Quickbooks experience a must)

Reconcile bank statements and post daily cash transactions/deposits

Analyze transactions with internal and external stakeholders; Coordinate with internal team on monthly travel, uber/transportation spend, UPS/RDS, shipping and other reimbursable expenses

Add new vendors to Bill.com; collect new vendor files including Form W9, billing contact and payment information

Prepare documents for annual audit and tax/compliance filings, including 1099s in January

Apply new accounting policies and ensure compliance with rules and regulations

Report to the Controller and work to improve financial processes; Support Controller to prepare month-end, quarter-end and year-end reporting

Requirements and Skills

2-4 years of relevant accounting experience

Excellent use of Microsoft Office Word and Excel; very good with spreadsheets

Knowledge of Quickbooks Online or another accounting system is required

Good math skills

Strong attention to detail

Strong organizational and communication skills

Confidentiality and integrity

Degree in Accounting is a plus

Thrives in a fast-paced, collaborative environment

Note: Hybrid (1-2 days in NYC HQ office, as needed)

Annual Compensation

$60,000 - $75,000 (commensurate with experience + benefits)

What We Provide:

Medical + dental + vision insurance

Generous PTO and paid holidays

Dedicated mental health days

Unlimited sick time

Give Back. We want SHADOWs to extend their hearts and give back to their various communities and interests, on the clock! We offer 40 hours of paid VTO annually (voluntary time off)

401(k) retirement plan with matching

Pre-tax commuter and healthcare benefits

12 weeks paid leave for new parents

Individualized career mapping

Summer Fridays (early close Fridays Memorial Day - Labor Day)

Hybrid work schedule (1-3 days in office per week, depending on role)

While SHADOW intends to maintain these employee benefits, the Company reserves the right to modify, amend or terminate these benefits at any time and for any reason.