- Source and obtain quotations from suppliers and subcontractors.
- Compare prices, product quality, payment terms and delivery schedules.
- Prepare and issue Purchase Orders (PO) after obtaining management approval.
- Follow up with suppliers on order status and ensure timely delivery to the office, workshop or project sites.
- Coordinate with site personnel regarding material and equipment requirements.
- Check Delivery Orders (DO), invoices and Purchase Orders to ensure all information is correct.
- Maintain proper purchasing records, supplier quotations, PO, DO and related documents.
- Monitor stock levels of office supplies, PPE, tools and other materials, and arrange replenishment when required.
- Assist in evaluating suppliers and maintaining the approved supplier list.
- Liaise with suppliers regarding incorrect items, shortages, damaged goods, returns and credit notes.
- Support the Accounts Department by submitting complete purchasing documents for payment processing.
- Perform general administrative duties, including filing, data entry, document preparation and record maintenance.
- Handle incoming calls, emails, correspondence and other office-related matters.
- Coordinate maintenance and servicing of office equipment, vehicles or machinery when required.
- Assist with permit applications, renewals and other company administrative matters.
- Provide administrative support to management and other departments.
- Carry out any other duties assigned by the management.
