Sekretaris

We are looking for a highly organized, proactive, and well-presented Executive Secretary to provide administrative and day-to-day support to the management. The ideal candidate is someone who is smart, detail-oriented, quick to learn, and confident in handling communication and coordination.

Key Responsibilities

• Manage and organize the executive's daily schedule, appointments, and meetings.
• Coordinate internal and external meetings, including preparing necessary documents and materials.
• Handle correspondence, documents, and administrative tasks related to management.
• Follow up on important tasks, schedules, and pending matters.
• Assist with communication and coordination between management and internal or external parties.
• Prepare meeting notes, reports, presentations, and other documents when required.
• Maintain confidentiality of company and management information.
• Anticipate the executive's needs and provide proactive administrative support.
• Handle other tasks and assignments related to management support as required.

Requirements

• Minimum Diploma (D3) or Bachelor's Degree (S1) in Secretary, Business Administration, Management, or a related field.
• Minimum 1 year of experience as a Secretary, Executive Secretary, Personal Assistant, Executive Assistant, or similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office and Google Workspace.
• Able to handle multiple priorities and work with minimal supervision.
• Proactive, responsible, detail-oriented, and solution-oriented.
• Quick learner with good judgment and problem-solving skills.
• Able to maintain a high level of confidentiality and professionalism.
• Well-groomed, confident, and professional in appearance and communication.
• Able to work in a fast-paced and dynamic environment.
• Highly flexible with working hours, including weekends when required, and willing to travel domestically or internationally as needed.

Preferred Qualifications

• Experience working directly with management or company executives.
• Good English communication skills.
• Strong interpersonal skills and professional etiquette.
• Able to adapt quickly to changing schedules and priorities.

Skills: Microsoft Outlook, Communication Skills, Organizational Skills, Google Sheets, Secretarial Skills, Microsoft 365, Microsoft Office, Scheduling, Administration, Google Docs