Agency Operations Executive/Admin

We’re looking for an Agency Operations Executive to help keep the day-to-day agency operations organized and running smoothly. This is not a purely administrative role. We’re looking for someone who is hands-on, resourceful, and comfortable supporting different parts of the agency when needed.

What You’ll Do

• Manage day-to-day office and operational needs.
• Handle documents, invoices, expenses, reimbursements, and basic records.
• Coordinate with vendors, suppliers, couriers, and external partners.
• Help with purchasing, quotations, production needs, and office supplies.
• Support project logistics, meetings, shoots, events, or activations when needed.
• Manage bookings, deliveries, schedules, and general coordination.
• Keep track of pending operational tasks and deadlines.
• Assist with basic HR and onboarding administration.
• Help prepare simple reports, documents, or presentations when required.
• Solve practical day-to-day issues and help the team wherever needed.

What We’re Looking For

• Around 1–3 years of experience in operations, admin, office management, or a similar role.
• Organized and able to manage multiple things at once.
• Resourceful and comfortable figuring things out independently.
• Good communication and coordination skills.
• Comfortable dealing with vendors and external parties.
• Detail-oriented and responsible with documents and numbers.
• Able to work well in a fast-paced environment.
• Proactive and willing to help beyond a fixed job description.

We’re looking for someone who notices what needs to be done and takes initiative to get it sorted.

Skills: Microsoft Office, Microsoft Excel, Data Entry, Google Sheets, Office Administration, Organizational Skills