Recruiting Coordinator

/ sourcing specialist

Do you enjoy finding great people and building strong candidate pipelines? Do you care deeply about details, organization, and doing high-quality work behind the scenes? Are you driven and ambitious—motivated by thoughtful problem-solving, strong follow-through, and being part of a team that values recruiting the right way?

If that sounds like you, we want to know you.

About Pax Recruiting

Pax Recruiting is a boutique, high-touch recruiting firm based in Austin, Texas. We partner closely with organizations across industries to help them build exceptional teams. Our approach is thoughtful, relational, and quality-first. We care deeply about people, long-term fit, and doing this work with integrity.

We’re building Pax—not as a high-volume recruiting factory, but as a trusted talent partner. This role is foundational to that vision.

The role

We’re looking for a detail-oriented, proactive Recruiting Coordinator / Sourcing Specialist to support active searches by owning the front end of sourcing, coordination, and internal operations support. This person will help expand our capacity to identify strong candidates while preserving the high standard and personal touch Pax strives for.

This is not a full-cycle recruiter role. You’ll work closely with the founder and focus on sourcing, research, candidate coordination, and building strong internal systems.

What you’ll own

Source and research candidates for open roles (LinkedIn Recruiter, Indeed, ZipRecruiter, and other job platforms, plus creative sourcing methods)

Build thoughtful longlists of high-quality, relevant candidate profiles

Draft and assemble clean, client-ready candidate profiles and summaries

Support outbound outreach campaigns (sending messages, follow-ups, tracking responses)

Own candidate logistics: scheduling interviews, coordinating availability, managing communication flow

Maintain organized pipelines and candidate records (statuses, notes, next steps)

Help build and improve internal systems, documentation, templates, and workflows as Pax grows

Flag strong candidates for deeper review

Keep searches moving forward with consistency, follow-through, and attention to detail

Requirements

What we’re looking for

Prior experience in recruiting, sourcing, or talent research (agency or in-house is great)

Strong written English and professional communication skills

Comfortable using LinkedIn Recruiter and willing to learn / use other job platforms like Indeed, ZipRecruiter, and similar tools

Highly organized with strong follow-through

Good judgment—you understand what strong talent looks like and don’t just spray and pray

Comfortable helping shape what the role looks like over time, iterating on process, and building structure as we go

Who you are

You’re a self-starter who takes ownership and doesn’t wait to be told what to do

You’re detail-oriented and take pride in producing clean, high-quality work

You’re comfortable building the plane while flying it—helping shape what this role looks like over time

You’re naturally organized and enjoy creating structure where there isn’t much yet

You follow through—if you say you’ll do something, it gets done

You’re steady under pressure and can roll with shifting priorities

You care about doing recruiting well and want to help build strong organizations and careers

You enjoy being part of a small, high-trust team and helping build something that lasts

What success looks like

You consistently surface strong, relevant candidate pipelines—not just volume, but people who actually fit the role and the client.

Candidate profiles sent to clients are clean, thoughtful, and well-organized

Searches move faster and feel more controlled

Internal systems, documentation, and workflows become cleaner and more useful over time because you’re constantly tightening them.

The organization has more capacity to grow because the engine behind the scenes is running well.

Pax’s quality and experience improve as capacity grows.

Why this role matters

This is an early, foundational hire at Pax. You’ll help build the engine behind the scenes—sourcing talent, organizing searches, and creating the systems that allow a boutique firm to scale without losing quality. You’ll work closely with the founder and have real influence on how Pax operates day to day.