Virtual Assistant - Creative Projects & Content Operations

Responsibilities:

Maintain a master project-management dashboard.

Create and update tasks, deadlines, priorities, and production schedules.

Coordinate illustrators, animators, video editors, voice artists, writers, and social-media freelancers.

Follow up on overdue work and provide clear progress reports.

Organize scripts, illustrations, videos, audio files, prompts, contracts, and reference materials.

Maintain consistent folder structures, file names, version numbers, and backups.

Prepare production briefs, checklists, and asset packages for freelancers.

Review submissions against the approved brief before presenting them for final approval.

Check character appearance, wardrobe, colors, locations, and other continuity details.

Track contractor hours, completed work, revision requests, invoices, and payment status.

Assist with content calendars and the preparation of YouTube and social-media uploads.

Proofread titles, captions, descriptions, credits, and basic written materials.

Research freelancers, creative tools, production services, licensed assets, and public-domain materials.

Provide concise daily or weekly reports containing progress, links, delays, and items awaiting approval.

Protect all confidential and unpublished creative materials.

Projects May Include:

Children’s videos

Children’s picture books and chapter-book series

Animated family, historical, educational videos

Real-estate, YouTube and social-media content

Requirements:

Excellent written and spoken English

Exceptional organization and attention to detail

Experience supporting a content creator, publisher, production company, or digital-media business

Strong project-management and freelancer-coordination skills

Confidence using Google Drive, Docs, Sheets, Canva, and project-management platforms

Familiarity with AI content tools and creative production workflows

Ability to manage multiple projects without mixing up files, characters, brands, or deadlines

Strong follow-up skills and the initiative to solve routine problems independently

Reliable internet connection and consistent availability

Willingness to sign an NDA