Secretary

About MixWork MixWork Pte. Ltd. is a premier Singapore-based cross-border talent, Employer of Record (EOR), and BPO partner delivering strategic workforce solutions across South East Asia, with a strong focus on Indonesian offshore talent. As MixWork continues to scale its regional operations, we are hiring a Secretary to provide direct, hands-on support to our core leadership team based in Jakarta. Role Summary

• The Secretary will provide dedicated administrative and organizational support to MixWork's Head of Operations and Managing Director, acting as a trusted right hand for day-to-day scheduling, research, and documentation needs. This role sits close to leadership decision-making and requires someone who can manage competing priorities across two senior stakeholders with discretion, precision, and professionalism.
• The ideal candidate is comfortable working across modern digital tools, moves fluidly between structured admin tasks and ad hoc research requests, and takes ownership of keeping leadership organized and well-prepared.

Key Responsibilities

• Manage and coordinate calendars, meeting schedules, and appointments for the Head of Operations and Managing Director.
• Prepare accurate meeting notes, minutes, and follow-up action trackers.
• Conduct research on assigned topics and compile clear, concise summaries for leadership decision-making.
• Draft, proofread, and organize correspondence, documents, and internal reports.
• Coordinate communication and follow-ups across teams via Slack and Notion.
• Maintain and organize documentation, records, and files within Google Workspace.
• Support ad hoc administrative and project-related tasks as needed by leadership.
• Handle sensitive information and leadership schedules with a high degree of confidentiality and discretion.
• Required Qualifications & Experience
• Minimum education: SMA/SMK (senior high school) or equivalent.
• Excellent English proficiency, both spoken and written.
• Strong attention to detail and accuracy in scheduling, documentation, and correspondence.
• Ability to work independently, manage multiple stakeholders' priorities, and exercise sound judgment.
• High level of discretion in handling confidential leadership matters.

Core Skills & Competencies

• Proficient in Google Workspace (Docs, Sheets, Slides, Calendar, Gmail).
• Comfortable working with AI productivity tools such as Gemini and Claude.
• Familiarity with Notion for documentation and task tracking.
• Familiarity with Slack for team communication and coordination.
• Strong organizational and time-management skills.
• Clear, professional verbal and written communication in English and Bahasa Indonesia.

Nice to Have

• Minimum 2 years of experience in a secretarial, executive assistant, or administrative support role.
• Familiarity or foundational understanding of HR functions, recruitment practices, and talent acquisition processes.
• Prior experience supporting senior leadership or C-level executives.
• Exposure to cross-border or regional business operations.

Statutory Provisions & Compliance

• Full Legal Compliance: Employment contract managed under MixWork's Indonesia entity, in adherence with Law No. 13 of 2003 on Manpower and applicable local labor regulations.
• Healthcare & Social Security: Enrollment in BPJS Kesehatan and BPJS Ketenagakerjaan.
• Religious Holiday Allowance (THR): Provided in accordance with statutory regulations.

What We Offer

• Flexible Medical Benefit: Support for health and wellness needs.
• Daily Allowances: Coverage for transportation and meals.
• Regional Ecosystem: Direct exposure to MixWork's leadership and regional operations, and dedicated HR support.

Important Notes

• Language Requirement: As this is an international role, please note that all screenings and interviews will be conducted exclusively in English.
• Equal Opportunity Employer: MixWork Pte. Ltd. is committed to providing equal employment opportunities to all qualified candidates, regardless of gender, religion, ethnicity, or background.

Skills: Administration, Organizational Skills, Secretarial Skills, English Language, Google Docs, Communication Skills, Scheduling, Google Sheets