PROCUREMENT INTERN

Job Description

Key Responsibilities:

1. Procurement & Supplier Management

Source and maintain strong relationships with reliable suppliers. Obtain quotations, coordinate deliveries, and ensure the purchase of electronics, phones, and office supplies.

1. Equipment Maintenance (Multi-Campus Support)

Ensure timely repair and maintenance of electronics and devices across all campuses. Serve as the main contact person for any equipment-related issues college-wide.

1. Finance & Student Placement Support

Collaborate with the finance team to track student fee payments. Confirm payment clearance before hospital placement (especially Nairobi branch). Call and follow up with students pending placement due to outstanding balances. Update internship report sheets and student status.

1. Noticeboard & Information Display

Print and post new student admission lists at the start of each intake. Update and pin hospital placement lists across all campuses.

1. Inventory Management

Scrubs Take scrub size orders, liaise with tailor, coordinate delivery, and maintain inventory. Distribute scrubs to branches and confirm student receipt. Vaccines Schedule and track student vaccinations for Week 4 and Week 8. Maintain complete and accurate vaccination records. Gowns Collect graduate numbers, coordinate gown procurement, and ensure on-time delivery and distribution across all campuses.

1. Printing & Documentation

Handle timely printing of mock exams, FQEs, certificates, recommendation letters, and completion letters.

1. Office Errands

Carry out small errands within and outside the office as assigned. Ensure tasks are completed promptly and professionally.