Purchasing Operations Officer

Your tasks

• Create and update purchase orders on the ERP system based on approved documents.
• Record and track incoming overseas shipments and containers.
• Review shipment documents and ensure quantities, item codes, and values are accurately reflected in the system.
• Coordinate with warehouses to confirm actual receipts and resolve discrepancies against purchase orders and shipment documents.
• Coordinate with Finance to ensure complete and accurate supporting documentation.
• Maintain organized records and prepare reports on pending orders, shipment status, and outstanding quantities.

Requirements

• Bachelor’s degree in Business Administration, Commerce, Supply Chain, or a related field.
• Minimum of 3 years of relevant experience in ERP-based purchasing operations or import coordination.
• Hands-on experience with ERP systems; Odoo experience is preferred.
• Good command of English, particularly reading and writing emails and shipment documents.
• Good knowledge of Excel and strong data entry and reporting skills.
• Familiarity with purchase orders, commercial invoices, packing lists, and bills of lading.
• Strong attention to detail, organization, follow-up, and internal coordination skills.
• Experience in a manufacturing environment is preferred.