Department Secretaryn (Temporary)

Job Summary:

Under general supervision, transcribes consultation reports, maintains various records and provides general clerical support for the department.

Essential Responsibilities:

Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws.

Transcribes consultation reports, summaries, and instructions, utilizing transcribing machine and notes; distributes copies according to established policies and procedures.

Types correspondence, memorandums and statistical reports pertaining to departmental activities, which may require extracting medical data from patient charts.

Screens departmental telephone calls, gives information to patients and other callers, takes information, and relays calls as appropriate.

Responds to requests for medical information requested by outside doctors, schools, and government agencies according to established polices and procedures.

Sets up and maintains departmental logs and files; maintains and orders departmental supplies and medications, and may receive payment for services rendered or direct patients to make payments to appropriate area.

Establishes and maintains courteous, cooperative relations when interacting with other personnel, Health Plan members, and the public.

Pay Grade: 08

Basic Qualifications:

Experience

High School Diploma/GED or equivalent.

One year of relevant secretarial experience.

Typing 40 wpm or as required by facility.

Knowledge of Microsoft Word, PowerPoint, Excel, fax machine and calculator.

Per the National Agreement, current KP Coalition employees have this experience requirement waived.

Education

High School Diploma/GED or equivalent

License, Certification, Registration

N/A

Additional Requirements:

Preferred Qualifications:

Medical Terminology if required by hiring department Microsoft Access and other software applications as required by hiring department Spanish speaking if specified by hiring department

Notes: This is a temporary position for approximately three (3) months.

PrimaryLocation : California,Los Angeles,West Los Angeles Medical Center

HoursPerWeek : 40

Shift : Day

Workdays : Mon, Tue, Wed, Thu, Fri

WorkingHoursStart : 08:00 AM

WorkingHoursEnd : 04:30 PM

Job Schedule : Full-time

Job Type : Standard

Employee Status : Temporary

Employee Group/Union Affiliation : B01|SEIU|Local 399

Job Level : Individual Contributor

Job Category : Administrative & Support Services

Department : Pasadena-So. Los Robles Admin - Genetics - 0806

Travel : No

Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:

Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.

Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.

Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.