Assistant Facilities Manager
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
We are looking for an Assistant Facilities Manager for our Integrated Facility Management business line on our Amazon account dedicated team.
About JLL
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!
Role Purpose
Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Assistant Facilities Manager will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.
What this job involves
Manage the team providing first line soft services to the site(s), including reception, mail operations, meeting and events, cleaning, waste and recycling, vending and food services
Monitor and maintain office equipment and supplies
Manage and maintain regular contact and meetings with relevant vendors to report on issues, recommendations and cost estimates
Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained
Manage Trouble Ticket (Remedy) requests (helpdesk) – interface with internal customers and action queries promptly in line with service level agreements
Manage daily health and safety issues – maintaining regular scheduled meetings and records of the fire and safety teams, fire drills, safety equipment and training
Travel and visitors’ support – interface with locally approved hotels – assist client global travel and hotel managers in information gathering and communicating up to date information to staff
Assist in the organizing of internal and external client events
Manage the quality of conferencing facilities
Manage food and kitchen facilities – provide direction to housekeepers
Raise purchase orders
Manage Wiki pages and other communication channels for the site(s)
Deputise and provide cover for Building Operations Engineer or Facilities Manager when appropriate
Responsible for all other duties and tasks as assigned
Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
Sounds like you? To apply you need to have:
Knowledge of the Facilities and Office Services Coordinator role
Previous experience of working within a high profile corporate environment
Previous reception or hospitality experience
Education: diploma or degree level
Problem solving skills
Good decision making
Excellent written and verbal communications
Spreadsheet and word processing skills
Customer focused
Good interpersonal skills
Assertive
Attention to detail
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
Additional information
JLL is a professional services and investment management firm specializing in real estate. We take our responsibility to protect personal information seriously and keep it secure for as long as needed for legitimate business or legal reasons before safely deleting it.
Jones Lang LaSalle (JLL) is an equal opportunity employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
Location:
On-site – Riyadh, SAU
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.