Senior Executive Assistant, Healthcare Administration & Department Support

Job Summary Support the smooth running of a healthcare department through a mix of  administrative coordination, billing, procurement, inventory and secretarial support , working closely with healthcare professionals, managers and internal stakeholders. What you'll be doing Manage daily billing activities, including checking, verifying and processing patient charges and related transactions

Prepare billing amendments, invoices, payment requests, charge forms and other supporting documents

Support procurement activities including purchase requisitions, quotations, goods receiving and follow-up on deliveries

Manage departmental inventory and fixed assets, including stock checks, stock takes and reconciliation of discrepancies

Monitor stock levels, expiry dates and procurement spending to support timely replenishment and proper cost control

Prepare laboratory, billing, inventory and management reports for relevant stakeholders

Maintain price lists, procurement records, contracts, databases and other departmental documentation

Provide administrative support to healthcare professionals, managers and internal teams, including scheduling, correspondence and enquiries

Ensure records and documentation are maintained accurately and in accordance with established policies and procedures

Support process improvements and other departmental initiatives or duties as required

What we're looking for Diploma in Business Administration/ Healthcare Administration/ Accountancy/ Supply Chain Management or related studies

3 - 6 years of working administrative experience, preferably within a healthcare or other service-oriented environment

Experience in billing, procurement, inventory or general operations administration will be advantageous

Proficient in Microsoft Office, particularly Excel; familiarity with SAP, Access or other administrative systems will be an advantage

Meticulous and organised, with good attention to detail when handling billing, inventory and financial records

Good communication and interpersonal skills, with a professional and service-oriented approach

Able to manage multiple priorities independently while working effectively with different stakeholders

Interested applicants, kindly furnish us with your full and detailed resume in MS Words format and click " Apply Now " button. We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.  JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams. JOBSTUDIO PTE. LTD. EA License No: 10C4754 EA Personnel: Ryan Tan En Long EA Personnel Reg No: R25158265