Document Control Manager

About Jasara Program Management Company

Jasara Program Management Company (Jasara PMC) is a leading joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, established to deliver world-class program management services across the Kingdom of Saudi Arabia. Jasara plays a key role in supporting the realization of Saudi Vision 2030, particularly in delivering giga-projects and large-scale infrastructure developments.

Position Overview

We are seeking a Document Control Manager to join Jasara PMC. This document management position oversees the document control systems and processes for the programme. The role interfaces with different stakeholders within the organization to ensure a consistent approach to document management activities. It includes reviewing the document plans and procedures prepared by the consultant and contractors.

Key Responsibilities

Manage a team of senior document controllers

Set up the document control procedures, processes, templates, etc.

Develop checklists for document submissions

Proactively conduct “spot audits” and “over-the-shoulder reviews” of project teams to facilitate their understanding of and enhance their compliance with document control procedures

Implement and maintain a coordinated and consistent document filing system for the program

Establish a procedural framework for identifying, collecting, distributing, and filing the controlled documents for the program (i.e., document control procedure)

Set up the document distribution matrix in EDMS

Set up the workflow templates in EDMS required for document reviews and distribution to appropriate individuals

Run and administrate the document control system

Create user accounts in EDMS

Closely supervise difficult or sensitive phases of the programme and liaise with direct reports to resolve issues

Monitor EDMS license usage

Approve weekly timesheets of designated team members

Assist users in capturing and locating electronic information

Perform assignments and duties as assigned by management from time to time

Requirements

Bachelor of Science degree in project management or relevant field

10 years plus experience in a related role

Strong supervisory and leadership skills

Strong decision-making abilities

Strong analytical and problem-solving skills

Excellent organizational skills and attention to detail

Excellent verbal and written communication skills

Expertise in document control procedures

Proficient in document quality control

Competent in document control audits

Proficient in document numbering systems

Proficient in revision control/document changes

Ability to manage multiple consultants and contractors

Proficient in document control system (EDMS) administration

Proficient with Microsoft Office Suite or related software

Proficient with Microsoft Excel functions and formulas