Community Events Marketing

About HeyGen

At HeyGen, our mission is to make visual storytelling accessible to all. Over the last decade, visual content has become the preferred method of information creation, consumption, and retention. But the ability to create such content, in particular videos, continues to be costly and challenging to scale. Our ambition is to build technology that equips more people with the power to reach, captivate, and inspire audiences. Learn more at www.heygen.com . Visit our Mission and Culture doc here .

About the Role

We run experiential and enterprise events including branded pop-ups, conferences, dinners, and networking happy hours to introduce people to HeyGen's technology, build community and drive pipeline growth among creators, founders, enterprises, and startups. We're looking for a reliable, hands-on events expert to help run these events end-to-end, from planning through teardown, with a focus on detailed and smooth project coordination, travel, day-of logistics, and a great attendee experience.

This is a great fit for someone who's proactive, organized, detail oriented, calm under pressure, comfortable talking to attendees, and happy to switch between project tracking, physical setup, and tech/coordination tasks throughout an event cycle, and knows how to delight attendees.

Responsibilities

What You’ll Do

Own the event project and event campaign plan from kickoff to wrap — build and maintain timelines, task lists, draft email copy, send out invites, create graphic and marketing material requests and owners (DRIs) in Asana

Track deliverables, deadlines across workstreams (venue, swag, materials, staffing) and flag risks before they become problems

Own the events calendar and keep all stakeholders aligned with clear status updates and a single source of truth for each event

Coordinate vendors, internal teams, and contractors to keep everyone on schedule

Run pre-event check-ins and post-event debriefs; capture learnings and maintain reusable checklists/templates for future events

Travel required to host pop ups, dinners, activations, transport marketing materials (flyers, swag, etc) and provide on site event support

Pre-Event Prep

Confirm venue bookings, vendors, staff, and happy hour spaces

Place and track swag orders (hats, totes, stickers, banners) and confirm delivery before event day

Prepare event materials: QR code signage, flyers, branded menus, photo props

Set up check-in tooling (e.g., Luma app) and any booking sheets for filming stations

Set up banners, QR codes, iPad stands, monitors (LiveAvatar), and filming station backdrops

Arrange coffee cart, swag tables, flyers, and station signage orders and making sure they arrive to venue

Event Coverage

Manage attendee check-in via scanning app

Coordinate vendor staffing, training, technical set up, track time-slot sign-ups across multiple stations when hosting avatar filming activations, manage the lines, keep stations moving

Provision premium credits and help attendees set up HeyGen accounts

Hand out flyers and props, support photographer/testimonial capture

Triage attendee inquiries and route them to the right person (ambassador, enterprise, partnership, etc.)

Be a friendly, knowledgeable presence answer product questions and help attendees get the most out of the event

Support networking sessions and brief exec intros (mic/monitor setup)

Break down stations, pack up swag and equipment, settle with venue

Who You Are

Prior experience with events, hospitality, brand activations, or field marketing

Project management experience, able to build timelines, track tasks and owners, and keep multiple workstreams on schedule

Familiarity with project management / collaboration tools (Asana preferred; Google Sheets, Airtable, etc.)

Highly organized with strong attention to logistical detail

Comfortable managing multiple moving parts simultaneously (check-in + filming queues + attendee questions)

Friendly, personable, and confident talking to founders, creators, and prospects

Comfortable with light event tech (check-in apps, QR codes, tablets, shared tracking sheets)

Able to lift, move and transport event materials (swag boxes, banners, stands)

Available to work full event days, including evenings; reliable transportation to venues

Requirement: interest in or familiarity with AI / creator tools and ability to use AI to streamline workstreams where possible

Logistics

Type: Part-time, contract (event-based / hourly )

Location: On-site at event venues (SF) + Remote

Hours: Variable, 15-20 per week, event-based — typically full-day shifts (roughly 9 AM–5 PM, with some evening happy hours), plus remote prep/coordination time between events

Compensation: $25-$35/hr

Looking for candidates that have:

Great relationship-building capabilities

Strong written and verbal communication

Curiosity and resourcefulness

Comfort with ambiguity and startup pace

Attention to detail project management, including timely outreach and follow-up

Ability to take initiative and learn fast

Why Join Us

Work closely with a fast-moving, creative and collaborative team

Gain hands-on experience in both community-led growth and content marketing

Mentorship from marketing and go-to-market team members

Help shape how thousands of creators connect, grow and adopt new technology

Real-world experience in a high-growth startup environment

Flexible work environment with a team that values ambition, clarity, and curiosity