Administration Officer(Temporary – 6 Months)

• Oversee daily administrative operations and ensure smooth office management.
• Supervise office facilities, maintenance, repairs, and general administrative services.
• Coordinate with building management, contractors, and service providers to resolve operational issues.
• Monitor outsourced services, including housekeeping, messengers, and drivers.
• Coordinate office renovation, relocation, and improvement projects as assigned.
• Monitor service contracts, maintenance agreements, and contract renewal schedules.
• Oversee fixed asset registration, transfers, and physical inventory verification.
• Monitor administrative expenses and support cost control activities.
• Supervise administrative staff and follow up on assigned tasks.
• Prepare progress reports and operational updates for management.
• Procurement (Secondary Responsibilities)Support
• procurement activities, including supplier sourcing and quotation requests.
• Prepare price comparisons and assist in supplier negotiations.
• Review Purchase Requisitions (PR) and coordinate Purchase Orders (PO).
• Follow up on deliveries and coordinate with relevant departments.
• Provide backup support for procurement operations when required.

Qualifications:

1. Bachelor's degree in Business Administration, Management, or a related field.
2. 5 years of experience in Administration, Office Management, or Facilities Management.
3. Practical experience in procurement, including quotation comparisons, PR/PO processes, and supplier coordination.
4. Experience in supervising administrative staff and outsourced service providers.
5. Good knowledge of office maintenance, contract administration, and fixed asset management.
6. Strong coordination, communication, negotiation, and problemsolving skills.
7. Proficient n Microsoft Office, particularly Excel.
8. Good command of English for business communication.
9. Ability towork independently, manage multiple assignments, and meet deadlines.
10. Able to work effectively with minimal supervision and adapt quickly to existing work processes.
11. Available to start work immediately or within a short notice period.