Office Manager, JR415

ELEKS Administrative Office is looking for an Office Manager in Lviv.

The Office Manager performs a wide array of tasks to ensure the proper functioning of the office and provide comfortable working conditions for employees. The role also involves managing administrative staff in their administrative tasks.

REQUIREMENTS 1 year of experience in office management is preferred

Previous experience in the IT industry in a similar role would be a plus

Experience as a hotel receptionist would be a plus

Pre-intermediate level of English

Knowledge of basic office management principles and practices

Proficiency in computer applications and relevant software

Knowledge of the operation of standard office equipment

Knowledge of clerical and administrative procedures and systems, such as filing and record-keeping

Strong interpersonal skills, with the ability to interact professionally with diverse personalities, build strong relationships, and resolve issues effectively

Excellent problem-solving skills, including the ability to analyze, compare, evaluate, and reconcile data

Strong planning and organizational skills

PERSONAL CHARACTERISTICS Stress resistance

Attention to detail and accuracy

Ability to multitask effectively

Flexibility and adaptability

Team-oriented mindset and ability to work collaboratively

RESPONSIBILITIES Oversee administrative functions. Maintains office efficiency by supporting and implementing office systems and equipment procurement

Direct and supervise the duties of Office Specialists. Work with Office Specialists to coordinate day‐to‐day operations at the office

Maintain security by following procedures; monitor logbook; issue visitor badges

Handle requests for information and data, answer or refer inquiries

Maintain and update personnel database

Prepare written responses to routine enquiries and related issues in Workday

Manage schedules, calendars, presentations, spreadsheets and other related office tasks

Prepare and modify documents including correspondence, reports, drafts, memos and emails

Maintain stationery, files and inventories

Fulfill general clerical duties including photocopying, fax and mailing

Maintain and upkeep office equipment and furniture and organize repairs and upgrade

Issue and activate / restore personal permanent and temporary cards for workers

Troubleshoot any office functioning problems and liaise with related specialists to resolve problems

Lead, direct and support administrative staff in their administrative tasks

Prepare and maintain record of various reports as needed in day-to-day administrative tasks

Organize team and employee relocations via cooperation with Project Managers. Handle seats arrangements

Maintain office management budget. Manage and allocate funds for office expenditures. Monitor and record expenses

Follow through on maintenance agreements and contracts

Research vendors to find the best pricing and delivery options

Ensure payment of utility bills

WHAT YOU WILL GET WITH ELEKS Challenging and interesting tasks

Competence development and career path

Team of professionals

Dynamic environment

ABOUT ELEKS

ELEKS is a custom software development company. We deliver value to our clients, thanks to our expertise and experience gained from working as a software innovation partner since 1991.

Our 2000+ professionals located in the Delivery Centers across Eastern Europe and sales offices in Europe and North America, provide our clients with a full range of software engineering services. These include product development, QA, R&D, design, technology consulting and dedicated teams.