administrative assistant

Education:

Secondary (high) school graduation certificate. or equivalent experience. Asset languages: Spanish; Castilian.

Tasks:

• Arrange and co-ordinate seminars, conferences, etc..
• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Train staff.
• Train other workers.
• Record and prepare minutes of meetings, seminars and conferences.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Oversee the preparation of reports.
• Arrange travel, related itineraries and make reservations.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Perform data entry.
• Provide customer service.
• Administrative and office activities.
• Supervise support staff.
• Perform administrative tasks.
• Organize conferences and meetings.
• Compile statistics and reports.
• Prepare and co-ordinate the production and submission of summary briefs and reports.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Organize and maintain procedures for the keeping of records.

Screening questions:

• Are you available for shift or on-call work?.
• Are you available to start on the date listed in the job posting?.
• Do you have experience working in this field?.
• Do you meet the language requirements listed in the job posting for the position (English or French)?.

Experience:

2 years to less than 3 years.