Legal Contracts Administrator

Cadwell's Legal Department is seeking a Legal & Contracts Coordinator to support the full lifecycle of contract intake, tracking, and administration, while also assisting with intellectual property program support, regulatory compliance tasks, and general legal operations. This role is highly cross-functional and is well suited to someone who is organized, adaptable, and comfortable managing a wide variety of tasks in a fast-paced environment.

Duties and Responsibilities

Contract Intake, Tracking & Administration

Monitor and manage the Legal team email inbox

Log, update, and track all legal requests; provide status updates on open requests as needed

Follow-up on pending agreements with the Sales department

Locate requested contracts and maintain organized, accurately named contract and customer records

Contract Management System (CLM) Administration

Utilize Cadwell's Contract Management System (Cobblestone) to set up contract follow-up alerts, maintain the contract library, and build new features as assigned

Work closely with the Cobblestone vendor team to learn and implement new system enhancements

Maintain, enhance, and troubleshoot internal software systems and legal tools

Update contract templates and maintain a log of related issues

Signature & Document Processing

Prepare documents for signature using SignNow

Complete customer and vendor documentation as needed

Provide notary services and coordinate apostille/legalization processes

Compliance & Regulatory Support

Track and route incoming subpoena and medical records requests, and assist with document compilation under attorney direction

Serve as scribe for internal audits

Intellectual Property Program Support

Maintain up-to-date Intellectual Property (IP) trackers and records

Draft agendas and schedule monthly IP/Patent & Trademark Committee meetings

Review and process IP-related vendor invoices for approval

Track IP issues and coordinate appropriate resolutions

Coordinate and log inventor incentive rewards

General & Administrative Support

Communicate effectively with internal departments and coordinate project-based work and events with teams across the business

Provide occasional receptionist coverage

Perform other administrative tasks as assigned

Qualifications

1–3 years of experience in a fast-paced administrative, legal support role

Associates degree or equivalent work experience

Self-motivated with a strong work ethic and the ability to manage a wide variety of constantly changing tasks

Excellent written and verbal communication skills

Strong organizational skills and attention to detail

Active listening skills and the ability to take accurate, concise notes

Ability to work under pressure and meet deadlines

Strong computer skills; working knowledge of Google Workspace (Docs, Sheets, Drive)

Experience with contract management systems and/or e-signature platforms (e.g., SignNow) preferred

Comfort handling sensitive information with discretion

Current Notary Public commission, or willingness to obtain one

Cadwell Industries, Inc. is an Equal Opportunity Employer and affirms the right of every individual to participate in all aspects of employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact our Human Resources department at careers@cadwell.com . Salary Range $24.50 — $29 USD