Accounts Executive
Job Summary
We are looking for an experienced Accounts Executive to assist full sets of accounts across multiple companies within the Group .
The role will be responsible to assist for day-to-day accounting operations, month-end closing, reconciliations, financial reporting, GST matters, audit support and maintaining accurate accounting records across the Group.
The successful candidate should be hands-on, detail-oriented and comfortable working with multiple entities and intercompany transactions.
Key Responsibilities
Full Set of Accounts - Assist
- Handle and maintain full sets of accounts for multiple companies within the Group
- Manage General Ledger (GL), Accounts Payable (AP) and Accounts Receivable (AR)
- Perform monthly, quarterly and year-end closing
- Prepare journal entries, accruals, prepayments and other accounting adjustments
- Maintain proper accounting schedules and supporting documentation
Group & Intercompany Accounting - Assist
- Manage and reconcile intercompany transactions and balances
- Ensure transactions between Group companies are properly recorded
- Assist with preparation of consolidated/group management accounts
- Review balances across entities and investigate discrepancies
- Ensure consistent accounting treatment and reporting across Group companies
Financial Reporting - Assist
- Prepare monthly Profit & Loss, Balance Sheet and supporting schedules
- Prepare management accounts and financial reports for management review
- Perform variance analysis and investigate unusual movements
- Assist management with financial information and ad-hoc analysis when required
Accounts Receivable
- Monitor customer outstanding balances and ageing
- Match incoming payments against invoices
- Perform customer account reconciliations
- Follow up on outstanding payments where required
- Ensure deposits, partial payments and full payments are properly allocated to the correct invoices
Accounts Payable
- Review supplier invoices and supporting documents
- Ensure invoices are properly coded and recorded
- Perform supplier statement reconciliations
- Prepare and coordinate payment schedules
- Monitor outstanding supplier balances and payment due dates
Bank & Cash Reconciliation
- Perform regular bank reconciliations
- Monitor bank transactions and cash balances
- Investigate and resolve reconciliation differences
- Maintain accurate records of receipts and payments
GST, Tax & Compliance - Assist
- Prepare and review GST schedules and assist with GST submissions
- Ensure accounting records comply with applicable accounting standards and company policies
- Assist with corporate tax schedules and supporting documents
- Maintain proper documentation for statutory and regulatory requirements
Audit & Year-End - Assist
- Prepare audit schedules and supporting documents
- Liaise with external auditors, tax agents and corporate secretarial service providers where required
- Assist with annual statutory audit and year-end closing
- Respond to audit queries and ensure requested documents are provided promptly
Systems & Process Improvement - Assist
- Maintain accurate accounting information within the accounting/ERP system
- Assist in improving accounting workflows, internal controls and reporting processes
- Identify accounting discrepancies and recommend corrective actions
- Support automation and digitalisation of finance processes where applicable
Requirements
- Diploma or Degree in Accounting, Finance or related discipline
- Preferably at least 1 year of relevant accounting experience
- Experience assisting accounts for multiple companies / Group entities is preferred
- Good understanding of AP, AR, GL, bank reconciliation and month-end closing
- Familiar with intercompany transactions and reconciliations
- Knowledge of Singapore GST and general accounting requirements
- Experience preparing management accounts and audit schedules
- Proficient in Microsoft Excel
- Experience with Microsoft Dynamics 365 Business Central or other ERP/accounting systems will be an advantage
- Able to work independently and manage multiple deadlines
- Strong attention to detail and good analytical skills
- Organised, responsible and able to follow through on accounting issues until resolution
Preferred Candidate Profile
The ideal candidate is someone who:
- Is comfortable handling the accounts of several companies simultaneously
- Can independently complete a full month-end closing cycle
- Understands the relationship between AP, AR, GL, bank and intercompany accounts
- Can identify discrepancies rather than simply process transactions
- Maintains organised supporting schedules and documentation
- Is able to communicate clearly with operations, management, auditors and external parties
- Takes ownership of assigned accounting work and ensures deadlines are met