Billing Administrator
We are currently recruiting for a Billing Administrator to join a busy transaction team on a 12 month FTC This is a varied administration role, ideal for someone with experience in billing, finance, property administration or a similar environment. You will be responsible for ensuring billing is processed accurately and within agreed deadlines, while supporting a range of financial and administrative processes.
The Role
Your responsibilities will include:
- Processing lease renewals, lease assignments, new licences and data amendments.
- Supporting rent reviews, turnover processes and residential leases.
- Maintaining accurate and up-to-date property records.
- Preparing documentation for new properties, leases and associated changes.
- Producing accurate completion statements.
- Calculating, preparing and raising charges in line with contractual requirements.
- Generating invoices across monthly, quarterly and annual billing cycles.
- Processing weekly and monthly recharges, including utilities, car park income, Sunday trading and purchase ledger recharges.
- Processing insurance invoices and generating corresponding charges.
- Supporting service charge budgets and reconciliations.
- Checking rent rolls, charges and system-generated records for accuracy.
- Responding to queries from colleagues and other departments.
- Working closely with Property Management, Finance, Insurance and other teams to resolve queries and outstanding issues.
- Ensuring all billing changes are processed in line with internal controls and audit requirements.
- Following established processes and identifying opportunities to improve efficiency and systems.
About You
We are looking for someone who is:
- Experienced in billing, finance or administration, ideally within a property-related environment.
- Highly organised with excellent attention to detail.
- Comfortable working to tight deadlines and managing multiple priorities.
- Confident communicating with people at all levels.
- IT literate with good knowledge of Microsoft Office, particularly Excel.
- A quick learner who is happy to pick up new systems and processes.
- Positive, flexible and able to work effectively as part of a team.
This role is based in Kingswinford 5 days a week