Receptionist

The CEO Receptionist is responsible for managing the reception and administrative activities of the CEO’s office, ensuring a professional, welcoming, confidential, and efficient environment. The role serves as the first point of contact for visitors and callers and provides administrative support to the CEO and Executive Office.

Welcome and receive guests, visitors, and business partners professionally and courteously.

Manage the reception area of the CEO’s office and ensure it is maintained to a high professional standard.

Answer, screen, and direct incoming phone calls and messages.

Manage and coordinate visitors’ appointments and access to the CEO’s office.

Maintain the CEO’s daily visitor schedule and coordinate meetings when required.

Receive and distribute correspondence, documents, and packages addressed to the CEO.

Handle sensitive and confidential information with a high level of discretion.

Support the CEO’s office with basic administrative and clerical tasks.

Prepare meeting rooms and ensure all required arrangements are completed before meetings.

Coordinate with relevant departments regarding meetings, visitors, and executive requirements.

Maintain organized records and files related to the CEO’s office.

Assist with preparing documents, reports, presentations, and correspondence when required.

Coordinate refreshments, hospitality, and other arrangements for VIP visitors and executive meetings.

Follow up on administrative requests and ensure timely completion.

Maintain professional communication with employees, customers, suppliers, and senior management.

Perform any other administrative duties assigned by the CEO Office.