Administrative Assistant

Responsibilities:

Support the office on all administrative matters and ad-hoc orders (stationeries, pantry supplies, business cards, letterhead, festive items and etc.)

Updating of staff information in database and Personnel File Maintenance and ensuring confidentiality at all times

Handles project insurance and its insurance claims

Answering and filtering incoming telephone calls and receiving visitors and serve refreshments

Manage office mails and couriers and handle any general correspondence

Maintain an efficient system for filing and retrieval of documents

Monitor deadlines and follow up actions in relation to equipment and assets maintenance

Assist the Project Team such as project monitoring, scheduling, technical detailing and perform work task as assigned.

Provide other ad-hoc administrative support to other departments as and when assigned

Requirements:

GCE ‘O’ / ’A’ Level / Diploma with minimum 3 yrs working experience preferably in M&E Construction companies

Experience in ISO, OH&S, Compliance / Internal Audit, document control / filing system will be an added advantage

Pro-active attitude, responsive, able to multitask well & eye for details

Ability to exercise initiative, work independently and under pressure