Executive Assistant

Acting as the administrative point of contact between the executive and internal/external clients

Handling executive’s requests & queries appropriately

Maintain diary, arrange meetings/appointments and provide reminders

Conserves executive’s time by reading and routing correspondence; drafting letters, documents; collecting information and initiating communication

Undertaking the tasks or receiving calls and taking messages

Prepares and produces reports, presentations and briefs

Executes information by transcribing, formatting, inputting, editing, copying and transmitting data

Secures information by completing database backups

Provides historical reference by developing and utilizing filing & retrieval systems; recording meeting discussions

Develops and carries out documentation

Maintains internal and external customer confidence by protecting operations and keeping information confidential

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders and verifying receipt of supplies

Excellent MS Office knowledge (Excel, PPT, Word)

Knowledge of modern methods of office administration

Knowledge of business correspondence formatting

Knowledge of proper telephone etiquette

Outstanding organizational and time management skills

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

Excellent verbal and written communications skills

Discretion and confidentiality